Saturday, March 16, 2013

When Work at Home Yields Tax Deductions

Robert W. Wood for Forbes writes You sometimes work at home, but should you claim a deduction on your taxes? People worry it will flag their return, yet more than half of working Americans own or work for a small business. Many are home-based or have home offices. Some businesses go virtual and recruit home-based employees.

But no matter how much you work at home, do you qualify for a deduction? Starting with 2013 tax returns filed in 2014, the IRS is easing some home office deductions. See IRS simplifies the home-office deduction, for 2013. In the meantime, Section 280A(c) of the tax code is strict.
To qualify, a home office must be used regularlyand exclusively for business. You can’t use your home office as a family room and you shouldn’t have a TV or chess table in the corner. It sounds silly, but taxpayers lose over such details. In Bulas v. Commissioner, an accountant claimed one room—plus an adjacent hallway and bathroom—was exclusively business. But because his children occasionally used the bathroom, it wasn’t exclusively business.
In addition, the deduction is limited to income from the business. If you run a home-based eBaybusiness from a spare room off your garage–and you don’t use that room for anything else–you could deduct the cost of utilities attributable to that space. You could even depreciate that portion of your home. But if you lose money on your eBay venture before you get to your home office deduction you don’t qualify. See Tax Tip 2011-53.
Home office deductions involve filling out a 43-line form (Form 8829) with complex allocations of expenses, depreciation and carryovers of unused deductions. You generally must use part of your home exclusively and regularly:
  • As your principal place of business;
  • As a place to meet or deal with patients, clients or customers in the normal course of your business; or
  • If the business portion of your home is a separate structure not attached to your home, then “in connection with your trade or business” (a more watered-down standard).
  • Other deduction possibilities include certain storage use, rental use, or daycare-facility use. In these cases, you must use the property regularly for business, but not exclusively for business.
  • If you are an employee, the regular and exclusive business use must be for the convenience of your employer.  That usually means the employer must require you to work at home (get it in writing).
A section of a room can qualify if it is clearly partitioned and you can show personal activities are excluded from the business portion. Still, these rules are unforgiving and the IRS tends to interpret them strictly.
Posted on 10:01 AM | Categories:

Tax Tips for Life's Big Changes

Laura Saunders for the Wall St. Journal writes:  Sometimes life's biggest changes can save you a bundle in taxes—if you know how to take advantage of them.  What was new in your life last year? Did you get married or divorced, or adopt a child? Did your parents move in—or your adult child? Did you lose a house to a storm?


These and other major events often have tax consequences people are unaware of—precisely because they are unusual, unlike, say, deducting donations. And with big tax increases taking effect this year, it is all the more important for taxpayers to seize any break they can.
Still, many overlook big potential savings.
"People come to us ready to discuss energy credits, but we have to ask if they're caring for a dependent parent," says Mark Steber, chief tax officer at Jackson Hewitt Tax Service. "The IRS seldom has a safety net for missed deductions."
For example, if you paid tuition for a special-needs child in 2012, thousands of dollars could be deductible as a medical expense. If you provided over half an adult child's or parent's support, you might qualify for an extra $3,800 personal exemption.
Such big life changes happen with surprising regularity. Every year about 40% of taxpayers have a major life event such as marriage, job loss or retirement, according to data collected by Intuit, which sells the tax-prep software TurboTax.
Awareness can lead to smarter tax planning as well. Douglas Stives, a CPA who directs the M.B.A. program at Monmouth University in New Jersey, says he had a client whose mother entered a nursing home. She wasn't wealthy, but she had enough money to pay the annual cost of about $100,000 for several years. The son was her only heir and had power of attorney.
The mother's nursing-home bill was fully deductible as a medical expense, but it exceeded her income. After consulting a lawyer, her son—who intended to pay his mother's costs if she ran out of money—transferred her assets to himself. He filed a gift-tax return on the transfer and paid her bill.
As a result, the son was able to take a medical deduction of more than $90,000 for his mother's nursing-home costs, and deduct his own medical expenses not covered by insurance. (Without his mother's expenses, they wouldn't have been large enough to qualify.) In addition, the client used the deduction to shelter income generated by converting part of his individual retirement account to a more tax-favored Roth IRA.
The point, Mr. Stives says, is that when deductions are greater than income, "it's important to look for tax opportunities."
To be sure, not all life changes bring tax savings. Newlyweds can face marriage-tax penalties. Unemployment benefits are taxable, even if there is no withholding.
Here are some often-overlooked tax effects of major life changes. Perhaps they will lower your tax bill for 2012 or 2013.
Marriage
A long-standing tax-code quirk means that couples earning widely different incomes often pay lower total taxes after marriage, while those earning closer to the same amount often pay more—the so-called marriage penalty. The Tax Policy Center, a nonpartisan research group, offers a useful calculator at taxpolicycenter.org/mpc to help you see where you fall.
Couples married on the last day of the year are considered married for the whole year, so some couples who will owe more should adjust their withholding to avoid penalties.
Have you changed your name? It needs to be registered with the Social Security Administration before you file a tax return.
Divorce
During divorce negotiations, be sure to determine who will claim the dependent exemption for children, as only one per child is allowed. In past years, the higher-earning spouse often got more benefit from the exemptions. But starting in 2013, the personal exemption phases out for single filers starting at $250,000 of adjusted gross income, so sometimes the lower-earning spouse will derive more benefit.
If you are contemplating divorce and worried your partner is a tax cheat, avoid filing a joint return. That might raise your tax, but it will release you from liability for the year and, perhaps, trouble later on. Each spouse signing a joint return is usually fully liable.
Birth and Adoption
Parents must obtain Social Security numbers for children in order to claim tax exemptions for them.
If you plan to take the child-care credit for children age 12 and under—which apples to expenses up to $3,000 for one child or $6,000 for two or more—caretakers must supply their Social Security number. If a person cares for the child in your home, you could have "nanny tax" issues. (See Internal Revenue Service Publication 503 on IRS.gov.)
Adoptive parents can qualify for a tax credit of up to $12,650 per child for 2012 ($12,970 for 2013) but should keep careful records. In recent years the IRS has challenged up to 70% of adoption credits, according to National Taxpayer Advocate Nina Olson.
Because the credit for 2012 and 2013 is less open to abuse, the IRS is likely to issue fewer challenges, experts say.
Change of Employment
Workers who have lost their job could be in for an additional burden: a surprise tax bill. Severance and pay for unused vacation or sick days are taxable, but the employer might withhold taxes at a lower rate than before, says Gil Charney, an expert at H&R Block's Tax Institute.
Unemployment compensation also is taxable, and there is no automatic withholding. Recipients can file Form W-4V to have a flat 10% withheld.
Conversely, payments for extended health coverage often are tax-deductible as medical expenses. With a lower income, it can be easier to qualify for the deduction.
Workers employed for part of a year might have income low enough to qualify for credits and deductions they formerly earned too much to take, Mr. Charney says.
One of the most generous is the earned-income credit, a dollar-for-dollar tax offset that can be worth more than $5,000 to couples with children who earn little income. Workers planning to return to school should see IRS Publication 970 for a list of education benefits.
A year with a lower tax rate also can be a good time to convert a portion of an IRA to a more tax-favored Roth IRA, because the conversion tax can be lower as well.
If you are thinking of selling assets in 2013, the rate on long-term capital gains for couples with less than $72,500 ($36,250 for singles) of taxable income is attractive: 0%.
Did you find a job after losing one earlier in the year, or did you have multiple employers? You can adjust your income-tax withholding to free up cash, but employers must withhold full payroll taxes, even if that puts you over the limit. Be sure to claim a refund on your tax return, says Mr. Charney.
A New Business
Too many people starting businesses overlook the importance of getting good advice at the outset, small-business tax experts say. In particular, new owners often don't know they must keep detailed records in order to deduct many costs, including payments for meals, travel, automobiles, health care, equipment and retirement plans.
"The IRS often wants to see proof, especially for meals and entertainment expenses," says Lewis Taub, a tax director at McGladrey in New York.
Do you work from home? Recently, the IRS offered taxpayers a simplified option for claiming up to a $1,500 home-office deduction for 2013. (See IRS Revenue Procedure 2013-13 and Publication 587.)
Disasters
Tax deductions for casualty losses aren't generous. What's more, Congress hasn't granted victims of superstorm Sandy the expanded tax benefits it gave to Katrina victims.
Still, the IRS has extended until next Oct. 15 the deadline for deciding whether to take allowable storm losses against 2011 or 2012 taxes for Sandy victims. (See IRS Notice 2013-21.)
Should the allowed losses wipe out your taxable income, they can be carried back up to two years and carried forward up to 20, another help.
Change of Household
For 2012, the exemption for each dependent is $3,800. But figuring out who your dependents are can be hard.
The assessment begins with whether you supplied more than half of someone else's support—even if that person isn't related to or living with you. In addition, adult dependents often can't have more than $3,800 of income. For all the rules, including for disabled dependents, see IRS Publication 501.
Note: Even if a support provider can't claim an exemption because the recipient's income is too high, the provider can deduct medical payments as long as he pays more than half the recipient's support. An example would be a daughter who pays $50,000 toward her father's nursing home, while the father himself has income of $20,000. In that case, the daughter's payment could be deductible, an IRS spokesman says.
Medical Expenses
For 2012, taxpayers can deduct expenses exceeding 7.5% of adjusted gross income (or 10% if you owe alternative minimum tax). For 2013 the hurdle rises to 10% unless you're 65 or older.
Note that the IRS's definition of "qualified expenses" is often far broader than what insurers reimburse. It can include payments for insurance premiums, contact-lens solution, a doctor-prescribed wig, tuition for special education, skilled-nursing care and even some assisted-living care.
Taxpayers who surmount the 7.5% hurdle should scrutinize the list in IRS Publication 502 to see other expenses they can deduct.
Retirement
A common mistake is to take a bonus or pension lump sum before moving from a high-tax state to one with lower taxes. Don't be quick to withdraw from your retirement plans, either. "Try to let your tax rate relax first," says Monmouth's Mr. Stives.
Recent retirees who have taken an income hit should consider converting some or all of a regular IRA to a Roth IRA, says Vanguard Group tax expert Joel Dickson. Withdrawals from Roth accounts don't raise Medicare premiums or taxes on Social Security payments, nor do they help trigger the new 3.8% tax on other investment income.
Owners of regular IRAs must begin taking required withdrawals the year they turn 70½, though they have until the following April 1 to take the first payout.
Death
With the estate-tax exemption now more than $5 million per individual—and indexed for inflation—many executors of estates under the limit might skip filing an estate-tax return. But it is important to file after one spouse dies to preserve any unused exemption for the partner.
Here's why: Say a man died last year, leaving a $500,000 estate. Filing a proper estate return preserves his remaining exemption for his wife. Says estate-tax lawyer Howard Zaritsky of Rapidan, Va., "People can make, win, inherit or marry money. It's best to be optimistic."


Posted on 8:31 AM | Categories:

7 Important Tax Facts about Medical & Dental Expenses

If you paid for medical or dental expenses in 2012, you may be able to get a tax deduction for costs not covered by insurance. The IRS wants you to know these seven facts about claiming the medical and dental expense deduction.
  1. You must itemize. You can only claim medical and dental expenses for costs not covered by insurance if you itemize deductions on your tax return. You cannot claim medical and dental expenses if you take the standard deduction.
  2. Deduction is limited. You can deduct medical and dental expenses that are more than 7.5 percent of your adjusted gross income.
  3. Expenses paid in 2012. You can include medical and dental costs that you paid in 2012, even if you received the services in a previous year. Keep good records to show the amount that you paid.
  4. Qualifying expenses. You may include most medical or dental costs that you paid for yourself, your spouse and your dependents. Some exceptions and special rules apply. Visit IRS.gov for more details.
  5. Costs to include. You can normally claim the costs of diagnosing, treating, easing or preventing disease. The costs of prescription drugs and insulin qualify. The cost of medical, dental and some long-term care insurance also qualify.
  6. Travel is included. You may be able to claim the cost of travel to obtain medical care. That includes the cost of public transportation or an ambulance as well as tolls and parking fees. If you use your car for medical travel, you can deduct the actual costs, including gas and oil. Instead of deducting the actual costs, you can deduct the standard mileage rate for medical travel, which is 23 cents per mile for 2012.
  7. No double benefit. Funds from Health Savings Accounts or Flexible Spending Arrangements used to pay for medical or dental costs are usually tax-free. Therefore, you cannot deduct expenses paid with funds from those plans.
You'll find more information in IRS Publication 502, Medical and Dental Expenses. Also see Publication 969, Health Savings Accounts and Other Tax-Favored Health Plans. They are available at IRS.gov or by calling 800-TAX-FORM (800-829-3676).
Posted on 8:31 AM | Categories:

Sassu vs Xero vs MYOB ? From Flying Solo, Australia’s solo & micro business community

It's always fun to go "down under" (Australia/NZ) to see what they're saying about accounting solutions, here we find a great site we would like to share with all our readers everywhere -  Flying Solo  Australia’s solo & micro business online community, with a discussion between Sassu vs Xero vs MYOB ?  They say:


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 Sassu vs Xero vs MYOB ?

Hi all,

Anyone have any recommendations about cloud based accounting software ?
I have done my research and think that Xero is fabulous - but some of my potential small clients will think this is too expensive (as one has already said).

Another friend uses Sassu for her business - which I haven't been exposed to.

MYOB - I think is great but I haven't used Live Accounts which I assume is their product aimed to compete with Xero.

For our new business, we aim at marketing towards business from home - so not medium to large organisations.

Thanks
Stacey__________________
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Default Re: Sassu vs Xero vs MYOB ?

I still use an Old version of MYOB on my Desktop machine, as that is enough for me, but I have friends and Clients using either Xero or MYOB. The Xero people are happy and the MYOB people wish they didn't have MYOB and say that a few Macros in Excel would be just as effective.

Don't just look at them as an Invoicing System, as they'll all do that, but look at whatever else it is that you require and what it do do for you. Customer Details, Purchasing, Reports, whatever you need.

Brent

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Default Re: Sassu vs Xero vs MYOB ?

I used MYOB in one of my previous businesses - and hated it. Like Brent says, I found if I wanted information to measure (and try to save) my business I had to export everything to Excel and do it myself (and I work in Business Intelligence and write reports, dashboards and things like that all the time). I also hated how complicated it was if I wanted to do anything myself.

For my other business I used Xero - and LOVED IT! It was clean, easy to use. I still couldn't get all the info I needed in the format I wanted but as it was a different business type and model it didn't bother me as much (I'm just overly fussy about information usage given my background). I love that it is simple and quick to use and even a complete novice would find it hard to completely stuff their accounts up. You can't forget to back it up, don't have to send backups to accountants, etc... and with all the add-ons available now (I used it back in its quite early days - they didn't even import all banks transactions then!) I'm sure you can even lick the need for additional reporting.

For my next business, I want to go with Xero but am also struggling to fit the cost into my budget - I'm thinking I'll just need to get a bigger hammer though as it really is a great tool. I particularly like the way it can integrate into all the other systems I intend on using in the business.

Hope that helps!

Cheers
Daniel
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Default Re: Sassu vs Xero vs MYOB ?

I have always used and loved MYOB. Their customer service is amazing and they are regularly updating their software.
There are MYOB forums and advisors that can help you with absolutely everything.
Good luck with your choice.

Kelly Robinson - Business Advisor/Facilitator
www.sydneybusiness.org.au 0468 609 092
Small Biz Connect on the Northern Beaches
A NSW government program

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Default Re: Sassu vs Xero vs MYOB ?

I've been using Xero for quite some time now. My experience has been fantastic. My accountant is a MYOB only type person, so I have a XERO consultant who I call on from time to time.

The speed is fantastic, never had any lag issues. I can really say I have never had one issue with Xero. The bank feed works well, as does the custom templates.
John Cirocco - ITAdvocate.com.au
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Default Re: Sassu vs Xero vs MYOB ?

Xero seems to be the one that is really investing in development. Automatic banks imports, reports generators... just seems to be designed to work online.

MYOB seems to be dated and they are just sitting on their recurring income charging fat fees for simple updates and trusting people will be too lazy to change.

Take all this with a pinch of salt as I only know about this as my partner is an accountant and we talk about the various software out there. I'm no expert but I've looked at all three of these superficially at least.
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Default Re: Sassu vs Xero vs MYOB ?

If you google 'MYOB problems' I think you'll get a consensus that MYOB is a frustrating system. From my own perspective, I think it just cannot overcome its ancient heritage - the Live product should have started from scratch and ditched all the 80s rubbish code that's in there, although I understand MYOB have an existing user base to support. Technicaly, it's a disaster. Customers of mine who have moved from MYOB to Xero have nothing but praise for the Xero product, although bear in mind it, like MYOB it's functionally very simple. Both are nothing more than basic book-keeping systems and are no more sophisticated than any other basic double-entry accounting system. Xero can get expensive once you rent new modules, but its implementation of SaaS in the cloud is so superior to MYOB's Live it's not funny. I expect MYOB to continue to fade away as its customers eventually make the leap away from the problems many of them have had to put up with for years.

MYOB can still be OK for one-man-band busineses, but as soon as you get larger, its technical deficiencies become more and more evident.

Personally, I use a free (GNU) system called 'FrontAccounting'. It's good for a hacker like me, has great inventory control and billing/customer management, operates from the web (so you can get at it anywhere). It's more sophisticated than either MYOB or Xero, but it's not as 'user friendly'. You need a good understanding of accounting to operate it effectively. The only other downside to it is support - it's based in Europe and you could have difficulty getting support for it, although the guys that run it are fantastic. It's completely free, so if that matters to you, check it out.

In the race between MYOB and Xero, it looks like Xero is leaving MYOB for dead - I think MYOBs massive existing user base is the only thing keeping it alive at the moment. If I were starting a business, I'd go nowhere near MYOB, and start with Xero. If I were running MYOB, I'd begin from scratch, and spend investment money in migrating existing customers off the technically disastrous mess they have at the moment.

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Default Re: Sassu vs Xero vs MYOB ?

Quote:
Originally Posted by UTX Training View Post
Xero seems to be the one that is really investing in development. Automatic banks imports, reports generators... just seems to be designed to work online.

MYOB seems to be dated and they are just sitting on their recurring income charging fat fees for simple updates and trusting people will be too lazy to change.

Take all this with a pinch of salt as I only know about this as my partner is an accountant and we talk about the various software out there. I'm no expert but I've looked at all three of these superficially at least.
Hi UTX Training,

I'm Aishah from MYOB.

Actually we are investing a lot into our products, whether desktop and cloud.
We had massive updates last year. We launched our second cloud product, AccountRight Live, introduced Bank Feeds, among others.

And we will be getting more and more of our product range online, including cloud software for accounting practices.

I think traditionally, our customers have always been on desktop, that there is a perception we haven't moved forward. But we are all for the cloud, and are focused on improving in terms of speed and performance.

Anyway, just wanted to clear that up. It's always interesting to get feedback and see what the public perception is.

Cheers,
Aishah

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Default Re: Sassu vs Xero vs MYOB ?

Quote:
Originally Posted by MYOB Official View Post
Hi UTX Training,

I'm Aishah from MYOB. 
Thanks for the comment, Aishah. As I say, I am no expert just echoing what I hear from the accountants I know who have chatted with me about accountancy software.

How many developers do you have on MYOB currently? I hear accountants saying that there are high charges for simple, but necessary, annual updates. Is this true? Are you going to develop a fairer pricing model?
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Default Re: Sassu vs Xero vs MYOB ?

I use MYOB & hate it - but it's the pick of a particularly bad bunch.
You can visit "Flying Solo" here for an update on that discussion -  We would encourage everyone interested in small business in that part of the world to make that site a regular place to visit!  Lots of good information there.  
Posted on 8:31 AM | Categories:

ContaAzul & Cheqbook / Online Accounting for Small Business Owners : The next Xero?

Just a few years ago it was not plausible a small company could rise out of New Zealand and compete in the U.S. against Quickbooks and the mighty Intuit.   Yet here today Xero stands.   If it can happen out of New Zealand it can certainly happen out of Brazil or Hawaii....no?  I've never heard of these alternatives and competitors to Quickbooks - but I could have said the same about Xero a short while ago - right?  

With that in mind, meet what is referred to as "Quickbooks for Brazil"  ContaAzul , a web based SaaS accounting system for SMBs in Brazil - ContaAzul’s management tools enable business owners to effortlessly track transactions, manage sales and inventory, and create reports on financial performance.  Further, through ContaAzul’s direct integrations with government services and bank portals, business owners can painlessly create and issue government-standardized invoices.   Over 2.000 businesses have joined ContaAzul since their launch in January and they're adding new trial customers every day, have about 70 businesses as active customers and more then 600 new signups per month.  Conversions growing 30% a month so far.  They have an office in the Silicon Valley, Silicon Valley investment (Crunchbase profile) and a pretty talented team - Brazil is one of the world's fastest growing SMB markets - so who knows.

Hawaii based CheqBook is business tested and accountant approved — easy and intuitive enough for you, yet equipped with the features financial professionals need.  If you’re running a small business on a tight budget, CheqBook is for you. If you’re juggling multiple companies and looking to expand, CheqBook is for you. But here’s the kicker: CheqBook is also for your accountant.

Profit and loss statements and balance sheets probably don’t make your heart race. Your accountant, on the other hand, needs them. To prepare your taxes, help you manage your business — they simply can’t be ignored. Think of us like a tool box: for now, you might only need a hammer and a few nails. We’ve got you covered. Down the road, however, your needs may grow — and CheqBook will be there to grow with you.

CheqBook can…

Easily manage multiple companies Whether your companies are inter-related or completely independent, CheqBook lets you keep up with your finances, downloading and managing transactions from multiple bank accounts.

Quickly generate accurate reports With a click, CheqBook generates: profit and loss statements; balance sheets; general ledgers; trial balances; AR and AP aging; lists of payees/vendors, customers, products/services and taxes; and a chart of accounts.

Reconcile your bank account In less than 60 seconds, CheqBook tells you exactly how much money is in your bank account with real-time accuracy.

Instantly share information Because CheqBook is cloud-based, you can easily and instantly share your books with anyone, while controlling how much access each user has.

Manage your personal finances, too As a small business owner, we know all your money matters. That’s why CheqBook lets you keep track of your personal finances as well, so you can get the whole picture in one comprehensive, easy-to-use application.

FreeEntrepreneurVentureBookkeeperAccountant
$0 / Month$20 / Month$40 / Month$100 / Month$400 / Month
1 Company2 Companies5 Companies15 Companies100 Companies
Unlimited UsersUnlimited UsersUnlimited UsersUnlimited UsersUnlimited Users
Unlimited Archived CompaniesUnlimited Archived CompaniesUnlimited Archived CompaniesUnlimited Archived CompaniesUnlimited Archived Companies
Manual Entry OnlyDownloads & Categorizes TransactionsDownloads & Categorizes TransactionsDownloads & Categorizes TransactionsDownloads & Categorizes Transactions
AccuScoreAccuScoreAccuScoreAccuScore



Posted on 8:26 AM | Categories: