Thursday, October 17, 2013

Tax Planning after the Tax Extension

Michael Cohn for AccountingToday writes: Now that the October 15 filing deadline is out of the way for all those many taxpayers who had to file an extension due to the delayed tax season, there are a number of tax planning options for next year.
Greg Rosica, a tax partner at Ernst & Young and a contributing author to the Ernst & Young Tax Guide, noted that many people are busy finishing their taxes, especially when they receive their K-1 forms within the last few weeks just ahead of the September 16 deadline.
“They obviously have all of their information as of at least that date to be able to finalize and file their tax return,” he said. “As people are going through and pulling those things together, there are some things to think about, both in terms of the 2012 tax filings that they’re doing as well as 2013. With 2012 tax filings that they have been wrapping up, certainly they are thinking about what have they done that they can reconsider."  
One thing they might want to reconsider is a Roth IRA conversion.
"If they have done a Roth IRA conversion, that’s something that you can recharacterize up until October 15," Rosica said in an interview last week. "If they did a Roth conversion in 2012, they can look back and reflect on what they have done and decided that perhaps that wasn’t the right financial move for themselves, perhaps because the investments went down significantly in value as of this point in time, or perhaps they thought they would have the cash to make the tax payment on that conversion, but life changes have occurred. Then they could re-evaluate that as well and potentially do a recharacterization, which is undoing what they had done before.”
Those who are self-employed also could make contributions to a Simplified Employee Pension, or SEP, plan until October 15.
The fiscal cliff deal at the beginning of the year also opens up some possibilities for next year’s tax planning. “For the 2012 filing we’re still dealing with the older tax rules the way they were for the most part,” said Rosica. “To the extent that they have done IRA contributions to charity up to $100,000, that remains a provision that exists for both 2012 and 2013. Although you can’t still do it today for last year, you can certainly do it for 2013.”
For those practitioners who have just wrapped up the 2012 tax returns of clients who were on extension, they should take a look at how their clients' income may have changed for 2013. “See what kinds of deductions that you receive a benefit from and how those may change in light of the provisions that come back into play, such as with itemized deductions having some of the phase-out that had occurred previously but had not been in play for the last few years,” Rosica suggested. “That comes back into play in 2013, so higher-income 2013 taxpayers may really want to look at some of their deductions and determine things like real estate taxes and other itemized deductions, as to whether they’re going to get some of the benefit that they’ve received in the past from those, and whether through some timing of when they pay them, they might be able to put themselves in a better situation. Also, as they look toward higher tax rates and increased surcharges and contributions to taxes, are there ways to continue to defer or deflect to other taxpayers or other family members income that’s properly movable into some of the lower tax brackets?”
Taxpayers and tax practitioners can also do some planning around some of the newer taxes imposed by the Affordable Care Act, such as the Additional Medicare Tax or Net Investment Income Tax.
“Really it’s looking at the investable assets that you have and where those are located,” said Rosica. “To the extent you hold investment assets outside your tax-deferred or tax-exempt plans, the interest and dividends and capital gains will be subject to it [taxes]. But items that are inside an IRA or 401(k) are not. It may even be worth looking at what you have. Where are the interest-bearing investments you have, such as bonds, versus where are your capital gains and dividend-producing assets? Depending on where they are in your portfolio—in a taxable or tax-deferred or tax-free account—that might be something that’s worth looking at as to how to minimize the Medicare tax on those types of investments."
Business investors should also examine their tax situation. "If you’re an investor in a partnership, or in an S corporation or some other type of flow-through entity, if you don’t materially participate, which is a tax term for whether something can be considered passive or active, that can have an impact because anything you are passive in will also be subject to the Medicare contribution tax. If it’s possible to increase your level of involvement in that particular investment that you have, such that you can get treated as active, that’s also a way to decrease [your taxes]," said Rosica. "But here we are in October, and if you’re trying to meet the 500 material participation hours [requirement], there’s probably not 500 hours left to work in the year.”
Even though as part of the fiscal cliff deal at the beginning of the year Congress made permanent the patch to keep the alternative minimum tax from spreading to millions more taxpayers, Rosica noted that the AMT continues to be an issue that many people will face. “Depending on what tax bracket you’re in, if you’re in the higher ordinary tax brackets, then the gap between the AMT and the ordinary rates is wider, and therefore there is less potential to be in AMT,” he pointed out. “But certainly if you’re not in the top higher rate, and you’ve been in AMT in the past, there’s a good chance you’ll continue to be in that as well.”
Posted on 8:16 AM | Categories:

Can I get a tax deduction for health insurance?

Ray Martin for CBS News writes: Interested in buying insurance on the new health exchanges created under the Affordable Care Act? A first step is to compare the premium of the health insurance plans offered on the exchanges with what an employer's health plan costs.
Premiums will vary by state on the exchanges, so you'll need to use the one offered in the state where you are a resident. It's important to know that the premiums for the insurance on the exchange is based on where you live, your age, the number of people in your family you are covering and whether you smoke.
But another important consideration are the tax benefits. You use pre-tax dollars to pay for the health insurance through your employer and use after-tax dollars when you buy the insurance through the exchange. So can you  deduct the costs you pay for health insurance premiums? As is the case with most tax questions, the short answer is it depends.
If you are self-employed, you may be able to take a tax deduction for the premiums you pay for medical, dental and even qualifying long-term care insurance for you and your family. This deduction is in the form of an adjustment to income and is taken on page one of your form 1040. You can claim it even if you do not itemize deductions or your other deductions are limited. This can also lower your adjusted gross income, which helps to lessen the sting of income-related phase outs of other deductions, such as those that apply to itemized deductions you claim on Schedule A.
If you are an employee, and you pay for health insurance with after-tax dollars through the exchange, then the best you can do is to deduct these costs as medical expenses on Schedule A Itemized Deductions. This deduction is limited. Only the amount of health insurance premiums you pay, combined with all medical related costs, you can deduct is those that that exceed 7.5 percent of your AGI. Needless to say, it's better tax-wise to have health insurance premiums paid with pre-tax dollars, as is the case when you are an employee.
In 2014, small business owners will also qualify for new tax breaks credits when they buy health insurance on the new health insurance marketplace program called Small Business Health Options Program, or SHOP. The SHOP Marketplace will be available to employers with 50 or fewer full-time-equivalent employees and will provide special tax credits to qualifying employers when they buy health insurance for their employees.
Posted on 8:15 AM | Categories:

Homeowner tax breaks not as great as you think

Bill Biscoff for MarketWatch writes:   Homeownership Tax Write-Offs. As far as the IRS is concerned, the cost of renting a personal residence is generally a nondeductible personal expense (an exception is when you use part of a rented home for business purposes, such as a deductible home office). In contrast, our beloved Internal Revenue Code allows you to write off some homeownership expenses as itemized deductions.
 
* You can generally write off the interest on up to $1 million of mortgage debt used to acquire or improve your first residence (and a second residence if you have one).
 
* You can also generally deduct the interest on up to $100,000 of home equity debt secured by your first (or second) residence.
 
* You can write off real estate property taxes on as many personal residences as you own.
 
This is all good, but there's more to the story.
 
The Standard Deduction Factor
 
If you've been claiming the standard deduction, buying a home may not generate all the extra write-offs you were expecting. That's because the standard deduction is a freebie. You don't need any deductible expenses to claim it. For 2013, the standard deduction amounts are:
 
* $12,200 for married joint-filing couples.
 
* $8,925 if you use head of household filing status.
 
* $6,100 for singles.
 
If your itemized write-offs for the year add up to less than the standard deduction, you simply forgo itemizing and claim the standard deduction. Most individuals find themselves in the standard deduction mode until they buy a home. Then they finally have enough itemized deductions (mainly due to mortgage interest and property taxes) to exceed the standard deduction. However, only the incremental amount of itemized write-offs (excess of total itemized deductions over the standard deduction) actually does you any tax-saving good. So how much in tax savings will you actually reap from homeownership? Here's an example on how to figure it out.
 
Example: Say you're married and will claim the joint-filer standard deduction amount of $12,200 (for 2013) if you don't buy a home. On the other hand, if you do buy, you'll claim itemized deductions for $15,000 of mortgage interest and $3,000 of property taxes. You might initially think that buying a home will simply lower your taxable income by $18,000. Not so fast! You may be forgetting about some other itemized deductions that you could also claim if you bought a home. Say you pay $5,000 of state income tax and donate $1,000 to charity. Since homeownership would put you in the itemizing mode, you could write off those amounts too. When all is said and done, your itemized write-offs would total $24,000 ($15,000 + $3,000 + $5,000 + $1,000).
 
So, if you're in the 25% federal income tax bracket, you might think buying a home would cut your IRS bill by a healthy $6,000 ($24,000 x 25%). Sorry, but that overstates the case. In fact, homeownership would only reduce your taxable income by $11,800. That's the difference between the $24,000 of itemized write-offs you could claim if you buy and the $12,200 standard deduction you could claim without buying. So your actual federal income tax savings would only be $2,950 ($11,800 x 25%). While that's a meaningful tax reduction, it's likely to be offset by the higher cost of homeownership. It's good to understand this up front.
 
Important Point: If you're already itemizing--or close--before buying a home, the additional write-offs from mortgage interest and property taxes will reduce your taxable income dollar for dollar or nearly so. In this scenario, you'll collect about the amount of tax savings you hoped for.
 
The Alternative Minimum Tax Factor
 
A further cause for concern is a provision that disallows any alternative minimum tax (AMT) deduction for home-equity loan interest unless the loan proceeds are used to acquire or improve your residence. Another provision disallows any AMT deduction for property taxes.
 
Example: Say you take out a $50,000 home-equity loan and use the money to pay off a car loan and some credit card balances. For regular tax purposes, you can generally deduct the home-equity loan interest, along with the interest on your first mortgage. But if you're in the AMT mode, you can't deduct any of the home-equity loan interest in calculating your AMT bill. On the other hand, if you spend your $50,000 of home-equity loan proceeds on a pool and landscaping, you can generally deduct the interest for both regular tax and AMT purposes.
 
To add insult to injury, you can't deduct your property taxes on your home for AMT purposes either.
 
The Bottom Line
 
Now you know some homeownership tax angles that your friendly neighborhood realtor may not have mentioned. Still, buying a home usually works out to be a pretty reasonable proposition tax-wise. And if you eventually sell for a nice gain down the road, the tax results can be excellent if you qualify for the principal residence gain exclusion break. It allows a married couple to avoid paying any federal income tax on up to $500,000 of home-sale profit. For unmarried individuals, the maximum tax-free profit is $250,000.
Posted on 8:15 AM | Categories:

Two Steps to Successfully Integrate QuickBooks with Multiple Sale Channels / Companies that sell through several channels (i.e. physical stores, web stores, online marketplaces, etc.) are finding it more and more difficult to handle the “transaction shuffle.”

Jeff Grundey for CPA Practice Advisor writes:  Companies that sell through several channels (i.e. physical stores, web stores, online marketplaces, etc.) are finding it more and more difficult to handle the “transaction shuffle.” Do you know what I mean?  Post order information here, send shipping information there, update inventory when you get time. It doesn’t take long to fall behind or to realize how many mistakes are being made. Especially when you spend more time fixing errors than you do leading your business – and when you realize that your margins on these sales channels are quite slim due to the huge labor costs you accumulate trying to manage them. 
The answer to this fiasco is not one most companies want to hear: integration. But wait! Integration doesn’t have to be hard or expensive. There are several options for how to integrate QuickBooks with your eCommerce system, point-of-sale (POS) system or online marketplace. You just need to understand them and make a smart choice.  
QuickBooks Integration Options
Integration is not a “one size fits all” kind of project. Of course there are a lot of technology options to help you physically move data, but today we will look at three: custom development, packaged point-to-point solutions, and multiple channel integration platforms.
Custom development – The benefit to custom development is that you can get exactly what you want, customized to your business needs. This may be important if you have a highly unique business model or product. But for most, custom development ends up costing way more than any other solution option. You are tied to the individual who created it which makes you vulnerable. And with how quickly the market is changing, updates are bound to be difficult and expensive to maintain.
Packaged point-to-point solutions – What point-to-point solutions offer is a connection between QuickBooks and one other system (i.e. Magento eCommerce, Microsoft Dynamics RMS, or Amazon.) They are typically quick and inexpensive. They are a good choice for companies that sell through a single channel and don’t plan on selling through any other. Issues arise when you change your mind and decide to, say, sell on eBay. Now, you have to buy another point-to-point solution and since it doesn’t communicate with the first point-to-point solution you bought, things are messy again. 
Multiple channel integration platforms – The name sounds fancy and intimidating, and some are, but others are simple to install and use. You must do your due diligence here to know the difference.These systems are typically cloud-based so there is no software investment and you only pay a monthly subscription fee. Most services manage item uploads, orders, shipping information and inventory. Some also collect customer data, allow you to define business rules to split/route orders, and enable drop ship suppliers and third party warehouses. Along with the core services, these solutions have several connections to popular accounting or ERP packages (like QuickBooks) as well as connections to multiple sales channels like POS systems, eCommerce providers and marketplaces. They allow you to pick the connections you need to fit your business. So you may have QuickBooks for accounting, Microsoft Dynamics RMS for your POS, Shopify powering your web store, and sell on Amazon. The beauty of this model is that you can choose connectors to fit your business today, unplug ones that don’t work out, and then plug in new ones as you need them.
Aligning your Integration Solution with your Business Needs
In addition to choosing an integration solution, you will find that depending on whom you sell to, what systems you have in place, and your operational procedures, your integration approach may vary. In some scenarios, a company may need a great deal of transactional detail to feed into QuickBooks. Other times, summary data is enough. The trick is finding the right approach to help you reach your business goals. 
A quick self-evaluation will help you figure out the best approach for your integration project.  At the most basic level, if you only sell to consumers through physical stores and eCommerce channels, then general ledger integration is typically the right approach.  If your company sells to consumers through B2C channels but also sells to B2B accounts (like wholesalers), transaction-based integration may be a better choice. Let’s take a closer look at the two.
General Ledger Integration - General ledger integration is used when a company only needs to capture relevant summary data from a sheer dollars and cents standpoint.  If you typically manage item, inventory, supplier, and customer data in a POS system, a journal entry into QuickBooks is all you need to capture sales, cost of sales, sales tax collected, and cash receipts. With general ledger integration, this journal entry is made electronically by transferring the summary data from a Z Report generated by the POS system to QuickBooks. This automation serves as a great time saver since you no longer have to dedicate resources to the tedious task of hand keying the data.
Transactional Integration - In cases where a company sells to both B2B and B2C customers, QuickBooks becomes the foundation for all item, inventory, supplier, and customer and customer data. Items are created here and then published to other systems, such as POS, eCommerce, and B2B ordering systems. The designation of a system as the foundation for your data is called mastering.
Transactional integration, then, is the process of capturing sales data from multiple channels via a transaction that is created in the system where the data is mastered. Transactional integration differs from Z Report general ledger integration because actual sales transactions are created in QuickBooks. Sometimes this is done for every individual sales transaction while others create one sales transaction for each Z Report that includes every item sold for that day. 
The key here is that with transactional integration, you can not only capture sales data in QuickBooks but also inventory data. This provides complete visibility into your inventory levels in a single system instead of having to compile inventory data from all of your sales channels before making purchasing decisions.  Additionally, transaction level integration also enables inventory transfers between warehouses and stores, inter-store transfers, and purchase order and inventory receipt transactions to flow between multiple systems.
Summary
As you evaluate how data moves between your sales channels and QuickBooks, there is a lot to consider:
  • The cost of manual data entry
  • How many sales channels you have now and plan to have in the future
  • To whom do you sell (B2C vs. B2B)
  • What systems are involved in your sales  processes
  • What type of data needs to be integrated (orders, items, shipping, customer, POs to suppliers, etc.)
  • How to track and monitor inventory
Gathering this data before upfront will help you find the right solution to replace your manual processes today and ensure that you approach it in a way that will support your business in the long-term. 
Posted on 8:15 AM | Categories:

App Review: Freshbooks

  for A New Domain writes:  There are a number of things in this world that are far more trouble than they’re worth. For many of us, invoicing is one of those challenges. Invoicing has so many variables — clients that have stark differences in how they want to be billed, the coordination of your specific accounting system and a number of different invoices and, of course, the very real constraints of time. It can, and does for many, lead to an unproductive chore.
That’s why I use and recommend Freshbooks so highly.

Freshbooks

FreshbooksFreshbooks is a web app that lets you track the timing and invoicing of customers in a very simple way. Many of us here at aNewDomain use Freshbooks for our billing.
I’ve been on both sides of Freshbooks — sending and receiving invoices. In both directions, Freshbooks is a wonderfully-simple experience.
Accounting will never be a sexy industry, but Freshbooks comes as close as it probably can. It’s not so much the creating of an invoice that makes this product so great (which it does simply and semi-sexily), but the hands-off process of sending said invoice.
I find that most people or companies fall into two categories when it comes to paying bills. There are those that pay right away and those that wait, for whatever reason. The ones that wait often forget about a bill, and that’s where Freshbooks really shines.
You can set an automatic late-payment-reminder email for anyone that has received an invoice. No more last minute payment scrambles. You have complete control over the aging on invoices and reminders, which is incredibly useful if you have many accounts with differing needs and schedules. Freshbooks will also email you when it has sent that late-payment reminder, just in case you forgot to put it on the books.
This web-based app is free for up to three clients, so there’s no reason not to try it. Additional features include online payments, color and logo branding, and collaboration for teams. Appsare available for Apple iOS and Android.
If you’re a freelancer, a business owner, or just need to generate regular invoices, I encourage you to give Freshbooks some serious attention.
Posted on 8:15 AM | Categories: