Wednesday, October 30, 2013

Does anybody have experience in Xero AND Kashflow?

We read at AccountingWeb UK : Afternoon all, We have built a very successful financial outsourcing firm using Xero alone - only 10 months ago, had no Xero clients and now we have gained around 30 of them, bringing in around £120k fees.  All sounds good - and I love Xero, we're accredited etc.... (and there's a but)


BUT - I am very conscious that we could be "that" firm that just recommends one cloud based software!  We have used QBs online for one client and managed to survive a year without going mad - then transferred them onto Xero so that one's sacked off.
What I'd like to do is to be able to offer one of three (thinking Kashflow, Xero and A-N-other) to clients, with a bit more of the attitude that one size doesn't necessarily fit all.
So - does anyone have good experience of Xero and Kashflow?  If so, are you able to offer clients a distinct reason as to why that software and not the other?
Would be very interested to hear from anyone!
Thanks   (Visit AccountingWeb to join the conversation)
Comments

Choices... plus make sure they all work with the same add-ons    1 thanks

Rob Connell |  | Permalink
We work with Xero, Kashflow, Sage One and Freeagent. So in addition to Xero and Kashflow for microbusiness clients Sage One and Freeagent both have considerable market presence. To be unbiased Intuit's new Quickbooks Online offering Harmony looks nice from the preview demo and at the other end of the scale in terms of size but again with a very nice User Interface is Clearbooks who look like they will succeed with their latest 'cloud funding' too. We have also been approached from accountants asking Smeebi to work as an add on with Thomas Reuters Digita and further afield for MYOB.
In addition if you consider all of these as small business offerings or add-ons and you'd probably want to make sure they all work across the accounting software choices you offer. Smeebi and others like Spotlight and Fathom can add some extra value to in reporting to compliment Xero (plus Smeebi works with Kashflow your other consideration), whilst you could also find many other popular add-ons like Receipt Bank, Capsule, Float etc. Like Smeebi I think everyone has a free trial and better prices for accountants.

No Bank Feeds

chatman |  | Permalink
I only use Kashflow for one client now as I don't like it, but as for specific reasons, I can only think of is the absence of bank feeds.
For your third choice, Clearbooks is good, and very cheap.

API's aren't equal...

Rob Connell |  | Permalink
Also consider the API offered by each, for example we can use tracking codes from Xero (restricted to two categories but they are free text so can be anything i.e. location and cost centre, or business unit and product etc. with many entries under each catagory) and from Kashflow we can get project codes, customer, supplier and product dimension for true business analytics.

Free Agent

Red Leader |  | Permalink
I think the consensus may be to use Free Agent instead of Kashflow for the one man businesses. This is just based on my impression of posts on here over the last few months.

Not Kashflow

BigBadWolf |  | Permalink
Having used kashflow - its reporting was awful compared to Xero, and as Red leader suggests - FreeAgent is far better for smaller clients

Saasu.com

coraliescott |  | Permalink
Hi there! Love your thinking. There's some great products out there at the moment, and you'll gain trust by being able to recommend the best product for a client's specific needs (it's not one-size-fits-all, for sure).
Might be worth checking us out if you're looking for some other options (I'm partner manager here) www.saasu.com —Recently opened London office & has Sydney office. Soon to launch properly in UK.

Tips for new practice

jrmassey |  | Permalink
Hi, I don't expect you to give away all your secrets but could you offer any advice on attracting online-bookkeeping clients to my new practice?

Advertising in this thread    3 thanks

chatman |  | Permalink
Coralie - I believe you have already been told it is considered bad form to recommend your employer's products without disclosing that you are the marketing manager.

How many more times coralie?    1 thanks

Paul Scholes |  | Permalink
Give it a rest or start giving some details of Saasu in the UK, you are digging a hole here.

Posted on 6:49 AM | Categories:

Xero raises $97.9 Million as noted in SEC Filing

We read at MarketBrief Xero Ltd reported today in a filing with the U.S. Securities and Exchange Commission it had raised $97.9M in new funding. Companies file this special form with the U.S. Securities and Exchange Commission in the majority of cases when closing new funding.
First SaleAmount SoldAmount Offered
Oct 29, 2013$97.9M$97.9M
Xero Ltd did not disclose revenue figures according to the SEC Filing detailing the transaction. The type of investment being offered was listed as equity (opposed to debt, warrants, or other types of investment options). Xero Ltd noted they began raising the money on October 29, 2013. As of today, the entire $97.9M offering has been sold to private investors, no remaining investment is being sought at this time.
Digging into Xero Ltd's fundraising history, this is the first SEC filing we've seen from Xero Ltd. This doesn't mean they haven't raised money in the past, this is the first time Xero Ltd has raised money and filed a special form with the SEC.
Posted on 6:49 AM | Categories:

Square or Intuit? / credit card payment systems

48Days.net writes: For those of you who have a product table, have you utilized credit card payment systems such as Square or Intuit?  It appears Intuit has a cheaper swipe rate; however, I would like advice from someone who has actually used the products.  Please share your pros and cons about these services.
Thanks,
Sarah Meece
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COMMENTS

Replies to This Discussion

Hi Sarah,
My wife and I use Square. When I looked at the alternatives, there were three primary contenders: Paypal, Square, and Intuit. Intuit seemed more expensive than the other two. I preferred Paypal, since I already had an account set up. However, their reader would not work with the particular Android smart phone that we have. The people at Square confirmed that it would work, and it has. Sometimes we need to swipe a few times before it takes, but other than that, we're pleased with it.
Here's a review of the three that may be helpful.
Tim
Thanks, Tim!  When I read the reviews on this article, it seems to be a mixed bag.  Glad to hear your Square works effectively.  I really appreciate your comments!
Has anyone experienced problems with Square or Intuit? I don't think I am interested in PayPal.  Thoughts????
I wanted to use PayPal also, but it would not work with my tablet or phone. I think PayPal is probably the best option. When I upgrade I will probably upgrade to something that will work with PayPal.
I have both Paypal and Intuit.  The rates for Paypal are better and the money goes directly on your Paypal account.  I don't do a lot so I compared the per transaction rate.  If you are going to do a lot of business, I am not sure which is lower.  Both Paypal and Intuit work well.  I hope this helps a little.  :)
Thanks Debbi!  Based on the reviews of PayPal, I had decided I wasn't interested. But, maybe I should put it back in the running.  Not sure which option is best. I do have an iPhone, but read a review that said you have to take everything off your iPhone for these to work properly.  Are you finding that to be true?
Any thoughts from anyone else???
I use it on my iPad and my  iPhone with the app without any issues. 
Sarah, I have used Square quite a bit and I love it. For me, Square is very easy to use. I can view my history and different reports if I need to and I get my money promptly. I know Intuit is a good product. I use their accounting software so I would imagine the credit card system would sync with the accounting software - if you use that. Hope this helps!
~~Sheryl
Not to confuse the issue, but another alternative is Breadcrumb (by the folks that bring you Groupon). It has a per transaction fee, but a really low rate (1.8%), so it may not be right for all sales levels. In our business, our typical charge is $150 to $350, so I don't mind paying $0.15 to save several dollars on the percentage.
Posted on 6:49 AM | Categories:

Formula: Which 529 Plan Is Best?

William Baldwin for Forbes writes: You’ve got a dazzling array of choices when it comes to putting money aside for college. You don’t have to invest in your home-state plan, after all. Counting all the portfolios and share classes in the country, there are several thousand options for Section 529 savers.
I have a simple formula that will narrow your choices to two or three. It boils down to this: Is your home-state plan a good buy, taking into account any state tax advantage that comes from buying locally?
Here’s the formula:
E ?< T/N + 0.17%
E is the expense ratio in the home-state portfolio you are considering. T is the state tax bracket that applies to the deduction you’d get for investing at home. N is the number of years your money will be compounding before you use it.
The ?< just asks a question: Are my expenses low enough? Will they be less than the sum on the right? The 0.17% is the cost of the New York plan, available to anyone in the country. If the answer to the question is yes, then you’re better off buying into your own state’s plan than shipping your dollars to New York.
Example 1: You’re in Illinois in a 5% state tax bracket, your contribution to the account is low enough to be fully deductible on your state taxes, and the money will be in place for a decade. Then the quantity on the right is 5%/10 + 0.17%, or 0.67%. That’s the limbo bar that an Illinois 529 has to squeeze under.
As it happens, all of the choices Illinois offers are cheaper than this.
So you should stay at home in the Illinois plan. Moreover, for a reason I will get to at the end, you should opt for one of the cheapest items on the Illinois menu. That would be a passive index fund.
Example 2: You live in Hawaii. This state’s income tax offers no deduction or credit for 529 contributions. So T/N is 0%. Now the question is whether the investment options offered by the Hawaii plan are cheaper than the New York plan costing 0.17%. The answer is no: Hawaii’s plan charges 0.75%. So savers who live there should invest on the mainland.
States whose residents have excellent choices at home—by dint of low costs or valuable tax benefits—include Michigan, Utah and Wisconsin.
Locales with a combination of high costs and poor tax benefits include the District of Columbia, Florida, Kentucky, Montana, Nevada, New Jersey, South Dakota and West Virginia. If you live in a loser locale, send your money out of state.
In most places you won’t know whether to stay at home with your money until you look closely at the plan and you plug numbers into the formula. But here’s the pattern: The less time until the money will be used, and the higher your state’s income tax, the more likely it is that you can stomach a high expense ratio in the home plan. Not all states with an income tax grant relief to college savers, but most do.
The effective state tax rate used in the formula, T, should reflect the value (if any) of your plan contribution in reducing your taxes. It should be figured as a percentage of the money you’re putting in. For example, if investing $5,000 gives you a deduction of $5,000, and you’re in a 6% state tax bracket, then you’d put 6% in as the T value. Some states offer a credit instead of a deduction. If $5,000 gets you a credit of $300, your T value is 6%.
Careful calculators will allow for the fact that having a lower state income bill may raise their federal one. A 6% state tax benefit may be worth only 4% after the federal effect. But in many cases the arithmetic so strongly favors one plan over another that you can ignore this fine point.
Pay attention to the limits on the state tax benefit. If it allows a deduction of at most $5,000, but you want to put in $12,000, the optimum arrangement may be to invest $5,000 locally and send $7,000 to the cheap New York plan.
You can do a quick comparison of costs and tax goodies at Savingforcollege.com, an authoritative source of data on 529s. Follow screen options to compare 529 plans by features.
It doesn’t take long to figure out where your college money can be invested most efficiently. Do that and you can stop fretting about two other aspects of this decision process. One is how the portfolio is allocated. If the cheap portfolio is a 50/50 blend of stocks and bonds, but you wanted all stocks, take the cheap portfolio. You can adjust some other account, such as your IRA, to get your family’s overall allocations where you want them.
The other thing not to think about is performance. If you want to pay for active management, do that in a taxable account, where you can get a deduction for your mistakes. Tax-sheltered money should go 100% into index funds.
Posted on 6:48 AM | Categories:

What Business Owners Should Discuss With Their Tax Planners

Karen Klein for Businessweek writes: With the government shutdown and debt-ceiling issues resolved—at least temporarily—it’s time for small business owners and the self-employed to take stock of their finances and do year-end tax planning. Things are much more clear-cut now than they were in the fourth quarter of 2012, when the country faced massive uncertainty around tax cuts and the so-called fiscal cliff.


Patrick Cox, an attorney specializing in taxation and small business in the New York office of law firm Withers Bergman, says he sometimes feels as if he’s crying wolf when he warns clients about looming tax changes at year’s end. “All you want, as a business owner or a tax planner, is the ability to forecast what’s coming next. But for the past five or six years, I’ve been telling people to hurry up because everything is going to change—and then Congress eventually reaches an agreement to extend tax rates, sometimes even retroactively,” he says.
Then came 2012, when the tax cuts put in place by President George W. Bush expired for high earners and new taxes tied to Obamacare went into effect on the wealthy, including many clients whose small businesses are organized as flow-through entities such as S-corps and LLCs. “I felt bad for them because I could not convince some of them to dispose of assets to take advantage of the lower rates and then they got caught,” he says.
This year, things aren’t so dire. Still, it’s a good time to meet with your accountant or financial adviser to see what you can do to minimize the taxes you and your business will owe for 2013. Typically, that means deciding whether to accelerate or defer income before the end of the calendar year, plus taking stock of expiring tax provisions to see whether you should take advantage of any before they disappear.
Here’s some guidance on how to approach your invoicing, purchasing, and giving decisions for the next couple of months.
Take stock of your income. Start by adding up your 2013 business or self-employment income to date and determine if you’re likely to be in the same tax bracket this year as you were in 2012. Then think about 2014 and whether you are likely to have less income then—or additional income that could bump you into a higher tax bracket.
If you expect to be in a lower tax bracket next year, it’s best to defer as much income as possible until after year-end, accelerating any deductions you plan to take, anyway. Similarly, if you have new clients or contracts lined up now that are likely to push you into a higher tax bracket next year, it’s better to bring in more income now and pay taxes on it at the lower rate.
What if you determine that nothing much will change? “If a taxpayer’s overall tax rate is the same in both years, accelerating deductions achieves tax savings this year rather than waiting for those tax savings to materialize next year,” Rick Rodgers, a certified financial planner and president of Rodgers & Associates in Lancaster, Pa., writes in an e-mail.
If you’d like to defer income, ask clients to pay you in January, rather than December. And put off taking distributions from your retirement accounts, unless they are required minimum distributions. In order to accelerate deductions, make your planned charitable contributions now rather than in 2014.
If you can pay medical bills in December, you may become eligible for the medical expense deduction on your tax return. Be aware that the Affordable Care Act raised the income threshold for that deduction to 10 percent of adjusted gross income from the previous threshold of 7.5 percent. (Taxpayers 65 and over are still subject to the 7.5 percent threshold.). “You may need to prepay or defer medical bills to lump expenses into a single year to get the deduction,” Rodgers writes.
Make retirement contributions. Self-employed individuals not covered by a retirement plan can put money into their IRAs or other retirement accounts to reduce their taxable income for 2013. If you want to accelerate income this year so as to avoid paying at a higher rate next year, you can convert a traditional IRA to a Roth IRA. And you don’t have to decide what to do immediately: You can make IRA contributions for 2013 as late as next April, when your federal income tax return is due.
Posted on 6:48 AM | Categories:

Are health insurance premiums tax-deductible?

George Saenz for Bank Rate / Yahoo Finance writes:  I have an S corporation with ownership of 100 percent. I am the owner and full-time employee. What kind of health plan can I set up that is deductible at the company level and also does not add a tax burden at the individual level? I am looking for a cost-effective one to accommodate the future needs of new employees. Please advise me about the health insurance deduction for an S-corp. Thanks.
-- Sid
ANSWER:  Dear Sid,
While I can't recommend a specific health plan, I can tell you the general rule is that the health insurance of a greater than 2 percent S corporation shareholder is a taxable fringe benefit. In other words, you can claim health insurance deductions for all your employees but not for your own family at the corporate level. While this sounds unfair, it all washes out on your individual tax return.
Suppose you find an excellent health plan that runs you $1,000 a month for yourself and your dependents. This $1,000 is considered additional compensation to you on your Form W-2 and is included in wages in box 1 but excluded for Social Security and Medicare wages. In other words, you don't pay Social Security and Medicare taxes on the $1,000 a month, but technically you should have additional federal income tax withheld to cover the health insurance included in wages. Suppose your regular salary is $2,000 a month, so at the end of the year the wages in box 1 on your Form W-2 is $36,000, which includes $12,000 in health insurance benefits.
When you prepare your corporate income tax return, you will claim a deduction for $36,000 in wages and nothing for health insurance. When you prepare your individual income tax return, you will include $36,000 in wages on line 7. You'll also complete the worksheet for line 29, and your result should be a deduction of $12,000 for self-employed health insurance deduction. Ignoring any other income and deductions, your net result for income on your individual return would then be $24,000, the amount of your true take-home pay. Hence the health insurance has no effect on your personal return.
Posted on 6:48 AM | Categories: