Thursday, March 20, 2014

Shoeboxed v Receipt Bank: here’s what you should know plus some big surprises

We recently came across "Zac Zavos" and his blog at "Conversant Media" where he on Shoeboxed v Receipt Bank he writes: I love running the agile ship that is Conversant Media. One thing which really excites me about my role is improving our business processes. As an execution business, it’s these things which sets us apart from the more long-in-the-tooth media entities. And improving process often means automating it.
So I was excited to hear about businesses using Shoeboxed for processing their invoices into XERO.
As the Conversant team know all too well, Fridays I’m often bunkered down doing accounts. Using XERO and having a great bookkeeper and accountant helps, but I reckon I still spend too long on accounts. My Board have told me this enough times in case I was in any doubt.
The Shoeboxed service offered the prospect of freeing up my Fridays a little.
Using their service, you send them your invoice (by taking a photo of your receipt using a smart phone, or forwarding the email containing the receipt, or even posting the invoice to them using neat envelops they provide).
Then in theory they do the heavy lifting for you: parsing the receipt for information and providing it in a form for your review. From there you can then post this invoice direct to XERO’s accounting system.
Sounds pretty sweet. I was excited.
I always research other options for potential tools to use in our business, so I did some research and trialled Receipt Bank at the same time.
My experience with both services was mixed, but I’ve come out of the process with a firm conclusion: if you’re a small business with medium complexity using XERO, it’s unlikely you’ll benefit much from either of these services.
In fact, it’s my view you really shouldn’t use either of them.
Here’s why.
The following are the limitations I experienced using both Receipt Bank and Shoeboxed.
Limitations of Shoeboxed
  • The actual receipts aren’t sent to XERO (they are linked from XERO)
    • From an implementation approach this isn’t clever and was a showstopper for me. It effectively means you are highly coupled with Shoeboxed. A core concept of system usage is loose coupling. You really don’t want your accounting system being coupled to an invoice process tool. They should be easily changed with minimal bindings between the systems. Your source of truth should be your accounting system. So the invoices should naturally reside there. By leaving them with Shoeboxed, you also run the risk if the service is closed down (or worse), then your receipts and their fate lie out of your hands.
  • The files aren’t secure – your data is in the open
    • When linking the receipt from XERO, Shoeboxed puts an obscured link to the file which itself is not secured. It’s hard to find…but not secure. And obscurity is not security. Again, a showstopper for me. Invoices contain sensitive information and shouldn’t be public.
  • Shoeboxed does not accept .doc files
    • Our business is sent most invoices in this file-format. Why oh why can’t they process this file format in the age of online cloud storage (which has long overcome the potential security risks with a .doc format)?
  • The value ad of the processing is low
    • The processing of data in my trial was OK at best. I often had to enrich, change due dates, and company names, and so on. This is all these guys should do well and they don’t do it.  It’s a problem given XERO makes it so easy to enter a receipt already, especially given their new Files release.
  • System uptime and transparency weren’t great
    • When I signed up to Shoeboxed, my emails forwarding receipts were never processed (or even bounced back – they just disappeared). It took two days and four phone calls to get a single file processed. Their help desk was superb when I spoke to them, but they did inform me they were experiencing a large system outage over the past week. My problem was that they didn’t inform me – the customer – about this. No tweets. No system status pages. Nothing. This concerned me as it felt like they weren’t being transparent about their issues – a big deal if you trust them with your business documents.
To be fair, Shoeboxed does support multiple Xero accounts reasonably well and the people I spoke to in Australia have been great. But the limitations above are, in my view, enough raise real doubts about using the service if you’re serious about your business.
Limitations of Receipt Bank
  • Receipt Bank does not support multiple XERO accounts
    • I had to create separate Receipt Bank accounts with various email addresses and login/out each time to process invoices for the two business entities we ran. If you run multiple XERO entities, this is a showstopper. (Oddly though its iPhone app does support multiple accounts.)
  • Receipt Bank service not enter the invoice’s specified due date
    • Again – a showstopper for me. When I enter a payable into XERO I want to know when the supplier is asking for the money to be paid. This helps me manage their expectations and my cashflow. But Receipt Bank just adds ‘x’ days to each invoice (where you specify the ‘x’).  Not good enough in my view given this is pretty much one of the key bits of information in a receipt.
  • Receipt Bank does not accept .doc files – just like Shoeboxed.
  • While Receipt Bank does actually post files to XERO directly, it stores  documents in an image format rather than PDF (which would contain the text it parsed out in the first place).
The security issues and lack of .doc file formats are real showstoppers for me.
But more broadly, I do wander what led both companies to the position they are today: where the core of their offering (processing invoices and extracting data) is a small and arguably poor part of their service. [end]
Conversant Media is an online company that produces the Australian culture website Lost At E Minor and the sports opinion website, The Roar.

Posted on 11:03 PM | Categories:

Two Millennials Discuss Doing Their Taxes

We came across a most interesting conversation at a site called "The Billfold", authored by Jazmine Hughes & John Sherman.  
Jazmine: (Ok, I literally know nothing about 1099s, but here goes) SO HEY FRIEND! It’s tax season! Are you all done?
John: Yay! Erm, sorta.
I spent, like, four hours one night last week entering tiny numbers into TurboTax, then was crestfallen at the result, and did the same with H&R Block online. Now both of them are emailing me like, HELLO? DO YOUR TAXES AND PAY US… so I’m putting it off. For now. I did actually go to see a human person at an H&R Block office, and she told me it would be $300 just to process my 1099-MISC, nevermind the taxes I will inevitably owe, so I scuttled back to my desk.
Jazmine: You worked a ton of jobs in 2013. How many W-2s do you have?
John: Five.
Jazmine: Yikes! What jobs are these for, and how did you document the other (2? 3?) jobs you held?
John: It’s a lot. I’m lucky that two of the jobs I had last year were at the same restaurant, so they’re on the same form. So that’s two, then plus the other four W2s (bookstore, bookstore, restaurant, nonprofit) is six, and the seventh job I had is my freelance gig, which has a 1099.
Jazmine: So what was your 1099 for?
John: I copy edited or proofread (slightly different pay rates) something like a dozen novels last year, all with the same company.
Because I was trying to be smart, I kept track of my freelance payments as I went, in a labeled folder with pay stubs and deposit receipts, so I knew how much I’d made before I even got the form. Because I am also not very put-together, the folder lived on top of a pile of books behind my futon.
Jazmine: That’s impressive. I keep track of my minimal freelance payments in a google doc called “GIRL, GET THAT MONEY.” Did you do the responsible thing and set up a freelance tax bank account?
John: I don’t think so? I don’t know what that is, so probably no? And a Google doc is pretty evolved. I feel like an old fart with all my paper. Maybe next year I’ll save stuff on a floppy disk. It will be labeled “BOY, GET A CLOUD SERVER.”
Jazmine: A freelance tax account is just what grown up, responsible people do when they know they’re going to owe on taxes. I’ve heard about people opening an additional bank account, depositing an estimate on taxable wages from freelance work, and then just using that money when it comes tax time.
John: That sounds incredibly responsible. Dauntingly so. I’m for sure gonna look into that for this year. I did just amend my W-4 at my current job, which a labyrinth of forms told me will reduce my tax burden.
Jazmine: What does that mean?
John: I’m honestly not thoroughly sure, BUT the basic idea is that I’ve elected to have more money taken out of my paycheck regularly, at the risk of overpaying my taxes this year. I’ve also elected to have a small, additional amount of money withheld from each paycheck.
So it’s kind of like opening a separate bank account, except I’m sending the money to the government first, which now that I write it out seems really stupid.
Jazmine: How much money, approximately, did you make from freelancing? How much money do you think you’ll have to pay back to the IRS? (I’m assuming that all your W-2 taxes are fine and dandy.)
John: I made a little over $4,800 freelancing last year, and I’m expecting to owe almost $900. Although, before I entered my 1099 my refund was looking to be about $900, so it’s possible that I owe closer to $1,800 on that amount alone.
Jazmine: Wait. Explain that second part to me. Your refund, just with W-2s, was supposed to be $900?
John: Yes.
Jazmine: And then when you entered in your 1099 info that changed?
John: Yes. It turned inside-out. I really have no idea why, but I wonder whether it has something to do with my tax rate based on my total income?
One thing you can do is deduct expenses from your taxable income for things that are related to your work. So if you bought a computer, or if you have a home office, or if you need to buy pens or a burner phone or duffel bags for toting cash, you can deduct the cost of buying those things. I managed to delineate an area in my 150 sq. ft. bedroom that I convincingly use “exclusively” for my freelancing, so that shaved a bit off of my taxable income, but only like $100. I did buy some nice sweatpants, so maybe I can deduct those?
Jazmine: I write best in no pants, so I don’t know.
John: Maybe I should get a more expensive editing outfit.
Jazmine: Why/how did you start freelancing? Was it to pad your bank account when you were working all those crazy jobs or because we went to liberal arts college and we all feel like we have a “really good book/listicle/thinkpiece” inside of us?
John:  Definitely option A. (Though don’t we all have a listicle thinkpiece inside us, just dying to be set free?) It was an opportunity to make some money on the side, at which I leapt.
The more I did it, though, the less “on the side” it has turned out to be. Case in point, I’m having to fill out a bunch of forms about it.
Jazmine: Did it decrease at all when you got your current job?
John: Somewhat, though I find it hard to turn down a money-making opportunity, even if it means that now I’m squeezing it in between 8 p.m. and bedtime instead of mornings before going to work at 2 PM.
Jazmine: How does your freelance income impact your month-to-month finances? Does it arrive all at once? In little drops?
John: It arrives in large-ish drops, spread out depending on the number and size of my projects. What’s nice is that it’s rolling, so once I finish a project I can estimate how much it will pay and expect to get a check in two weeks or so.
So if I’ve been saving up for something or want to pay down a chunk of my credit card bill, I can do that and expect to make it up fairly soon. That said it’s sometimes unpredictable; I waited a month for my last check.
Jazmine: You told me that the complex and annoying tax part of freelancing almost makes you not want to freelance anymore. Is that still true?
John: To some extent. If you make less than $600 doing it you don’t have to deal with a 1099, so I’m sort of inclined to try and cap my work at that amount. At the same time, though, it’s a great way to live with a little bump in income every month or two, minus April.
It’s the sort of thing that would be cheaper if I did it either significantly more or significantly less. As it is I think I’ll keep chugging along and just plan better for next year so it’s not such a bite all at once.
Jazmine: What are you gonna do differently next year, then?
John: My hope is that my W-4 will behave and that the tax I pay in my day job will counterbalance the tax I owe for my side thing, but I’m also going to look into setting up a freelance tax account thing since you mentioned it 10 minutes ago.
Jazmine: That’ll be $80 bucks. My advice is not tax-deductible.
John: Sigh. Add it to the list.
Jazmine: So what are you going to do when it comes to filing your taxes? Are they simple enough to do online? Are you going back to H&R Block?
John: I’ll probably just do them online like I started to. I figure it’s the cheaper option. (FWIW, the H&R Block online option seems to be cheaper overall than TurboTax, which kept telling me I had to upgrade my package in order to finish my taxes.) I went to H&R Block initially because I thought they might have some government-issued magic wand to wave at my little envelope of things, but I guess the wand costs $300.
They basically told me to do the online version instead of paying for a person to prepare my taxes. I went through the whole rigamarole with both TurboTax and H&R Block online, mostly to price-check my options, but haven’t clicked “OK pay for stuff now” on either one yet. I’m not sure whether this is ok with them. The email reminders are getting a bit pointier.
Jazmine: Eesh. What advice would you give me as someone who will probably be in this situation next year, and is also very attractive and hilarious and committed to writing more and is possibly named Jazmine?
John: I’ll say this, to any Jazmine fitting such a description: There’s an essential difference between the sort of freelancing I’m doing and the sort she’s doing, which is writing. I am editing and proofreading, using skills I have to supplement my income with no real enrichment or reward beyond the money—subsistence freelance, you could call it. I tend to feel a bit mercenary. Taxing a mercenary is fine and good, but taxing an artist just seems cruel.
I’ll let you know how this game of price-check chicken goes. I say keep an eye on the cumulative payout of your freelance stuff, and if it starts creeping up toward $600 start socking a little away.
Also: get paid in cash. But that’s advice for life. [end]   Visit "The Billfold" here to comment.
_________
You can follow the co-author Jazmine Hughes on Twitter Here.   You can follow the co-author John Sherman on Twitter Here.
Posted on 7:05 PM | Categories:

Tax Considerations When Trading Popular Commodity ETFs

Summary
  • There are different tax considerations for various commodity-related exchange traded products.
  • Commodities ETPs can include futures-backed ETFs, ETNs and physically backed metals ETFs.
  • Investors will have to deal with the slightly different taxes associated with commodities investments.
Commodity exchange traded funds surged over the last three months after a lackluster 2013. With commodity-related ETFs and exchange traded notes (ETNs) back in the limelight, it is important for investors to understand how these products operate and how the IRS taxes these investment vehicles.
Commodity ETFs and exchange traded notes have been among the best performers year-to-date, with the iPath Dow Jones-UBS Coffee Total Return Sub-Index ETN (JO) rising 81.6% so far this year on the severe drought conditions in Brazil, the world's top producer of coffee.
Additionally, the United States Natural Gas Fund (UNG) is still up 18.2% year-to-date despite falling prices on warmer weather conditions. Natural gas surged to a 5-year high in February.
While it may be fun to play these types of short-term market moves in the commodities market, investors will have to deal with the slightly different taxes associated with the investments.
Commodities ETFs and other funds that use futures contracts to gain exposure to a market are structured as limited partnerships. Consequently, investors may have to fill out a Schedule K-1 instead of Form 1099, and they may incur Unrelated Business Taxable Income (UBTI), which could be taxable in an IRA. However, most ETFs provide K-1s in a timely manner and typically do not generate UBTIs.
Futures-backed ETFs, unlike equities and stock-based ETFs, are based on the so-called 60/40 rule: 60% long-term gains at a maximum 23.8% rate and a 40% short-term gains at a maximum 43.4% rate, depending on the tax bracket, regardless of how long the investor holds the ETF.
Moreover, at the end of the year, the ETF must "mark to market" all outstanding contracts and treat them as if the fund sold those contracts, and investors would realize those gains for tax purposes.
Taxation of ETNs differs from that of ETFs. ETNs are a type of bond or debt security issued by an underwriting bank and subject to the credit risk of the issuer. Gains in stock, bond and commodity ETNs are taxed at a maximum long-term 23.8% rate and maximum 43.4% rate.
Lastly, physically backed ETFs, like the SPDR Gold Shares (GLD), which gained 14.6% year-to-date, are treated as if investors held the physicalbullion. Physically-backed metal ETFs are taxed as collectibles with long-term gains at a maximum 31.8% tax rate and short-term gains taxed up to a 43.4% rate.
Max Chen contributed to this article. You can follow the author Tom Lydon on Twitter Here.
Posted on 7:04 PM | Categories:

The Road to Retirement: 401ks, IRAs & More / A look at Americans' options among retirement plans

At InvestorPlace.com Charles Sizemore, Editor, Macro Trend Investor writes: President Obama just fired a shot across the bow that every American with a retirement account should heed.
In his budget proposal for 2015, Obama is proposing that Social Security shortfalls be financed by means previously considered politically untouchable. The president will recommend that high-income taxpayers have the amount of their salaries eligible to be deferred in 401k plans, IRAs and other retirement vehicles be curtailed as a way of generating more tax revenue in the here and now. Worse, the total assets that could potentially be held in tax-deferred retirement accounts would be capped at approximately $3.4 million.
It’s worth mentioning that these proposals have little chance of getting past the Republican-controlled House, and that even many Democrats would vote against it, given that it could cost them their seat in Congress. Plus, even if the proposals were to come to fruition, they would not affect most American savers. If you have your IRA capped because you have more than $3.4 million in it, this is what I would call a “high-quality problem.”
Still, the president’s proposals are noteworthy because they break longstanding taboos about the sanctity of retirement accounts and they set a dangerous precedent. Today, IRAs are being capped. Tomorrow, will they be seized?
Personally, I don’t see that happening … but then, 50 years ago, few would have seen the traditional corporate pension plan giving way to the 401k.
Retirement planning is a practice that is constantly evolving, and we have to keep up with the times. So, let’s take a look at the current retirement landscape and go over the various investment options available to you.

401k Plans

The 401k is the lynchpin of most Americans’ retirement plan and with good reason. They are widely offered, easy to understand, and your employer takes care of most of the burdensome paperwork and even makes your contributions for you via salary deferral. You also get an instant tax break, and your dividends, interest and capital gains accumulate tax-free until you take distributions in retirement.
Plus, because of employer matching, a 401k plan often ends up offering instant returns that you simply can’t get elsewhere.
What do I mean by that? It’s hard to beat instant 100% returns. And that is precisely what you get when your employer matches your 401k contributions dollar-for-dollar. Not all employers match, and some are more generous than others. But most employers offer matching in the ball park of 3% to 6%. If you don’t take advantage of this, frankly, you deserve to starve in retirement.
If you can afford it, I recommend you max out your annual 401k contributions; in 2014, that amounts to $17,500. However, for many Americans — and particularly young Americans — $17,500 is simply too much to part with in a given year.
But you can afford to put in the 3% to 6% that your employer is willing to match. And if you can’t … well, you probably need to re-evaluate some of your lifestyle choices. That 3% to 6% compounded over a working lifetime can make the difference between retiring in style and moving in with your kids.

IRA and Roth IRA Accounts

Congress doesn’t do much right, it seems. But when it created individual retirement accounts (IRAs)in 1974, it gave Americans one of the most versatile investment vehicles ever conceived, and one that has become the fundamental building block for millions of retirement plans.
When Congress created the Roth IRA in 1997, they took a great idea and made it even better.
With a traditional IRA, you receive a tax break in the tax year in which you make a contribution, and you pay no taxes on the dividends, interest and capital gains that accumulate. You only pay taxes once you start to take distributions — in retirement. With a Roth IRA, you get no tax break in the year of the contribution, but you are able to remove the funds tax-free in retirement.
In 2014, you can contribute $5,500 to either type of IRA and $6,500 if you are age 50 or older.
If you have income from a job or from a small business, you should have an IRA or a Roth IRA — or perhaps both, depending on your situation. But if you were going to only have one, which would be right for you? The answer to this question is going to depend primarily on three factors:
  1. Your age
  2. Your income
  3. Whether you have access to a 401k plan or comparable retirement plan at work
Age: When you fund a traditional IRA, Uncle Sam is giving you a tax break. But he still wants his money. Hence, we have “minimum required distributions.” When you reach the age of 70½, you are required to start withdrawing from your IRA account and to pay ordinary income taxes on the withdrawals.
These days, a lot of Americans continue to work well into their 70s, whether they need the money or not. If you are approaching or already over the age of 70, it makes sense to contribute to a Roth IRA, which has no distribution requirements, because you are not permitted to contribute to a traditional IRA after the age of 70½ … and even if you could, it wouldn’t make sense as you would have to start withdrawing it immediately thereafter.
Income: Your ability to contribute to a Roth IRA gets phased out at higher incomes — and unfortunately, the income levels aren’t as high as you might think.
You can contribute the full $5,500 to a Roth IRA if you are a single taxpayer with a modified adjusted gross income (MAGI) of less than $114,000. Contribution amounts start to phase out at MAGIs between $114,000 and $129,000, and if you make $129,000 or more, you cannot contribute at all.
Married couples can make a full contribution to a Roth IRA if their combined incomes are less than $181,000. Contribution limits for a Roth IRA phase out between $181,000 and $191,000, and at incomes of $191,000 or more, you cannot contribute at all.
So, if you are considered a high-income taxpayer, the Roth IRA is not an option for you.
But let’s assume that your income makes you eligible for either a traditional or Roth IRA. There still are other income factors to consider.
Let’s say that you are married with two children and, thanks to the responsibilities of raising children, your spouse does not work. Let’s also assume you have a mortgage. If this describes you, chances are good that your dependent and home deductions put you in a very low tax bracket. In this case, the current-year tax deduction for a traditional IRA isn’t going to be worth much, and you’re going to be much better off with a Roth IRA.
But 10 to 15 years from now, your kids will have left the nest and your spouse has returned to work. You’re also paying less in mortgage interest because you’ve paid down a large chunk of your mortgage. You’re going to be in a much higher effective tax bracket. Taking an immediate deduction with a traditional IRA suddenly looks a lot better.
The questions you have to ask yourself are “What tax bracket am I in today?” and “What tax bracket do I expect to be in later?”
If your situation changes, no big deal. This is not monogamous marriage. You’re allowed to open multiple IRAs and to contribute to whichever one makes the most sense in a given tax year. Just make sure that you keep the total contribution under the $5,500 limit.
Retirement Accounts at Work: “If you have access to a 401k or comparable retirement plan at work, your ability to deduct a traditional IRA contribution on your tax return may also be phased out. This doesn’t mean that you can’t contribute, mind you. It simply means you can’t deduct the contribution.
For a single taxpayer, you can take a full deduction at MAGI of $59,000 or less. Above that, your deduction is phased out, and no deduction is allowed at MAGI of $69,000 or more. For a married couple, the phaseout starts at MAGI over $95,000, and no deduction is allowed at MAGI of $115,000 or more.
In this case, the Roth IRA clearly is going to be a better option for you.
But if you are unable to contribute to a Roth IRA due to, say, high income restrictions, the nondeductible traditional IRA is still a viable option. You just need to keep track of your basis so that you are taxed only on your earnings. (This is something you’d probably want to discuss with your accountant).
When would a nondeductible traditional IRA be appropriate? If you are aggressively saving for retirement, and you have already maxed out your company 401k plan, then tossing an additional $5,500 into an IRA can be a nice bonus.

Traditional Pensions and Annuities

The only defined-benefit pension (i.e. a retirement payout that is based on negotiated promises and not based on market returns) that most Americans get is Social Security. And while most of us cannot live on Social Security alone, it does provide a nice baseline of income to pay for you basic living expenses.
It won’t buy you a beach house in Florida or a retirement full of travel and adventure, but it will pay for most Americans’ grocery and utility bills and day-to-day expenses.
If you’re one of the roughly 20% of Americans who has a traditional pension, consider yourself lucky.
In most pension arrangements, a retiree is entitled to a defined benefit. What this means is that the pension provider is on the hook to maintain a guaranteed payout for the retiree’s life and often times the life of their spouse as well.
There are a few limits: For instance, pensions generally have some allowance for payout increases based on inflation, but generally no allowance for an increased payout due to better-than-expected investment returns. And when you and your spouse die, the payouts stop. Also, there usually is no provision for transferring your pension benefits to your children or other heirs. Nonetheless, the security and the company-sponsored facets of this type of retirement plan makes it an enormously cherished one.
But unless you work for the public sector or are a member of a union, chances are good that you will not be getting any sort of fixed payout in old age other than Social Security. Pensions have been in rapid decline for decades — specifically, private-sector pensions have declined from nearly 35% in the early ‘90s to 18% today. Businesses are increasingly shedding these cost-prohibitive plans for more corporate-friendly 401ks, making pensions the relative dinosaur of the retirement-planning world.
The good news, however, is that you can create your own pension via an immediate annuity.
An immediate annuity is essentially the opposite of life insurance. Rather than pay an insurance company a monthly premium in exchange for a lump-sum payout at death, you pay the insurance company a lump sum today in return for a guaranteed monthly payout for the rest of your life.
Note: Immediate annuities should not be confused with variable annuities. Variable annuities are a saving and investment vehicle and might be a good option for investors who have already maxed out their 401k/IRA options for the year. An immediate annuity is a distribution vehicle designed to convert existing savings into a secure payout.
But be careful here. You retirement income is only as safe as the insurance company making the promises. Depending on where you live, your annuity may (or may not) be guaranteed by your state. So, consider the financial health of any insurance company in which you’re considering trusting your savings.
Posted on 7:04 PM | Categories:

Prizm Capture Eliminates Invoice Typing for Sage 100, QuickBooks / Cloud service cuts typing by capturing payables data into both systems, and now also captures line items

Accusoft today announces enhancements to its Prizm Capture invoice-entry cloud service. In addition to QuickBooks and QuickBooks Online, the service can now post accounts payable data captured from bills directly to accounts in the Sage 100 ERP accounting software (formerly Sage ERP MAS 90 and 200) from Sage Software, Inc.
Through Prizm Capture, Sage 100 and QuickBooks users can process invoices they receive in three simple steps: 1) Upload the Word, PDF or scanned invoice to Prizm Capture, 2) Review and verify the data Prizm Capture extracts, and 3) Click a button to post the data to the proper accounts. There’s no typing required, and no typing errors posting to accounts.
Prizm Capture also now captures line item detail from bills, in addition to vendor, date, total and other invoice fields. Users can even optionally split a line item among multiple accounts.
An industry leader in intelligent recognition, Accusoft has equipped Prizm Capture with advanced recognition technology that not only accurately extracts data from an invoice image, but also “learns” the more it’s used, for even better accuracy over time.
By making accounts payable processing quicker and more convenient, Prizm Capture enables users to attend to the task more promptly, winning them early-payment discounts and preventing late-payment fines. The service even improves assurance by optionally saving an image of the bill and linking it to the invoice record, for an electronic audit trail. And because it’s a cloud service, Prizm Capture requires no installation.
To keep its customers’ valuable data safe, Accusoft protects it in Prizm Capture with the highest level of SSL encryption available on the Internet.
A 30-day free trial is available at https://www.prizmcapture.com.
Posted on 6:17 PM | Categories:

Hearst's Manilla Makes Filing Taxes Easier by Providing Year-End Statements and Free Accountant Tools / Unlimited Document Storage, Bill Share and Access to 4,000+ Companies Puts Consumers in Control of Their Finances

 Manilla, the leading, free and secure digital mailbox service that allows consumers to manage their bills and other accounts on mobile, tablet and desktop, today announced it can automatically identify and retrieve year-end tax statements for consumers, putting them all in one secure, convenient place. This feature, in addition to Manilla's unlimited document storage and new Bill Share tool, helps ease a major pain point consumers face during tax season: having to gather and organize all of their documents before the April 15 filing deadline.
"According to a Manilla survey, more than half of consumers find gathering paperwork to file their taxes to be an annoyance," said Jim Schinella, Manilla CEO. "Our promise of simplifying and organizing consumers' lives led us to build a service that streamlines the process of organizing those documents, which is especially helpful during tax season. Manilla's ability to identify and store tax documents on behalf of our users reduces the burden and stress that comes with tax time, giving our customers one less thing to worry about."
Manilla automatically aggregates several types of year-end statements, including 1098 (mortgage interest), 1098-E (student loan interest), 1099-INT (e.g., savings bond interest), 1099-R (distributions from annuities, profit-sharing plans, Individual Retirement Accounts [IRAs], insurance contracts, and/or pensions), 1099-B (proceeds from broker and barter exchange transactions), 1099-DIV (dividends and distributions), 1099-Q (interest on payments for qualified education programs, like 529 plans), and 5498 (interest on IRA contributions and other tax-preferred savings accounts).
In addition to providing year-end statements and free, unlimited online document storage, Manilla recently launched a feature called Bill Share, which allows customers to securely share statements and account information with financial professionals, such as accountants. Bill Share also lets customers collaborate on managing bills and accounts with their spouse or partner, roommate, parent, child, or anyone else, giving both people complete visibility into the account's status.
Manilla, which was recently named to Kiplinger's Personal Finance's 2013 Best of Everything List and as one of CNBC's 10 best financial apps of 2014, offers a platform that provides convenient, secure online access to all household accounts and services for more than 4,000 businesses. The free service helps consumers manage all of their household accounts, including financial and brokerage, utility, subscription, daily deal, travel and rewards, and healthcare accounts, all through Manilla.com or via the Manilla Android or iOS mobile apps.
About Manilla
Manilla organizes and simplifies people's lives by providing one secure access point to all household accounts and services. The free digital mailbox service helps consumers manage and share their mail and household accounts, including financial and brokerage, utility, travel, entertainment, subscription and healthcare accounts all through Manilla.com. Consumers can also use all of the Manilla features on the go by using Manilla's 4+ star customer-rated Android and iOS mobile apps. Under a single password, Manilla gives customers an automated, organized view of all of their account information, text and email reminders to pay bills, renew expiring subscriptions, and manage soon-to-expire daily deals, all with unlimited storage and seamless document retrieval.

Manilla is a company incubated within and backed by Hearst Corporation. Manilla is the recipient of the Webby Award and People's Voice Award for Best Banking/Bill Pay Service and was chosen as one of 10 best financial apps of 2014 by CNBC, as one of Google Play's and Apply iTunes editor's choice picks in 2014, as a top service on Kiplinger's Personal Finance's 2013 Best of Everything List, and as one of Money Magazine's "Top Money Apps." For more information, please visit www.manilla.com/.
Posted on 1:28 PM | Categories:

Small Businesses Get Paid Faster With QuickBooks Payments / New Online Features Speed Up Invoicing and Payments

Intuit Inc. is helping small businesses get paid faster with the reimagined QuickBooks Payments. Available today, the new optional features offer a simplified, paperless way to get paid.
Designed to expedite the entire payment process, the QuickBooks Payments application reduces the time between sending invoices and putting money in the bank. As part of the expanding QuickBooks ecosystem of online products and services, QuickBooks Online users who also use QuickBooks Payments get their invoices paid on average two times faster than those who don’t. When these small businesses email their invoices and allow their customers to pay online, they significantly reduce the time it takes to receive payment.
“We use QuickBooks along with Payroll and Payments and that full integration has made a huge difference to our business,” said Daniel Skehan, account director, Personify. “Everything matches up with no problems. When a payment comes in, it goes to checking and QuickBooks recognizes the transaction and the rest is history. I want to focus more on growing the company and it makes a difference when you can focus on that and instead of allocating the time to run finances.”
Show Me the Money
As a leader in small business payments for more than a decade, Intuit knows that for small businesses getting paid is more than just cashing a check; it’s a matter of business success or failure. In Bank ofAmerica’s “Small Business Owner’s Report,” 45 percent of those surveyed said not getting paid on time was their biggest cash flow challenge.
The process for collecting payments from customers can be complicated. The multi-step process can be cumbersome, from sending invoices to receiving payments and updating accounting. With its new and improved payment features, QuickBooks Online streamlines and accelerates the entire process, enabling small business owners to instantaneously email invoices, get paid online and accept a credit card while outside the office.
Three Easy Steps to Get Paid Faster
QuickBooks Payments reduces the payments process to three simple steps. It speeds the payment process by allowing small businesses to:
  • Send electronic invoices: Email invoices from QuickBooks Online and allow customers to make online credit card and bank payments instantly.
  • Receive payments: Accept both bank payments and all major credit cards, including Visa,MasterCard, Discover and American Express.
  • Auto-update books: Update invoices and books automatically when the invoice is paid; reduces mistakes, work and worry for the business.
“Getting paid quickly is the bottom line for small businesses. A week or two can make a difference in making payroll or purchasing supplies,” said David Kirven, vice president of marketing for Intuit Payments, Small Business Financial Solutions. “QuickBooks Payments builds on the QuickBooks ecosystem to give users a powerful, business management solution that grows with small businesses and works anytime, anywhere.”
Pricing and Availability
The QuickBooks Payments is part of the new QuickBooks Online application. Business owners can choose to simply turn on the feature and, in most cases, start accepting payments the same day through online and mobile apps.
QuickBooks Payments offers two, straightforward pricing plans. Small businesses choose pay-as-you-go plan, paying only per transaction, or they can select a monthly plan with lower transaction rates for$19.95 a month. More information is available at http://quickbooks.intuit.com/payments.
Posted on 7:28 AM | Categories:

The Individual Shared Responsibility Payment – An Overview / You and your family must either have health insurance coverage throughout the year, qualify for an exemption from coverage, or make a payment when you file your 2014 federal income tax return in 2015.

Starting January 2014, you and your family must either have health insurance coverage throughout the year, qualify for an exemption from coverage, or make a payment when you file your 2014 federal income tax return in 2015. Many people already have qualifying health insurance coverage and do not need to do anything more than maintain that coverage in 2014.

Qualifying coverage includes coverage provided by your employer, health insurance you purchase in the Health Insurance Marketplace, most government-sponsored coverage, and coverage you purchase directly from an insurance company. However, qualifying coverage does not include coverage that may provide limited benefits, such as coverage only for vision care or dental care, workers’ compensation, or coverage that only covers a specific disease or condition. 

You may be exempt from the requirement to maintain qualified coverage if you:
  • Have no affordable coverage options because the minimum amount you must pay for the annual premiums is more than eight percent of your household income,
  • Have a gap in coverage for less than three consecutive months, or
  • Qualify for an exemption for one of several other reasons, including having a hardship that prevents you from obtaining coverage, or belonging to a group explicitly exempt from the requirement.
A special hardship exemption applies to individuals who purchase their insurance through the Marketplace during the initial enrollment period for 2014 but due to the enrollment process have a coverage gap at the beginning of 2014.

For any month in 2014 that you or any of your dependents don’t maintain coverage and don’t qualify for an exemption, you will need to make an individual shared responsibility payment with your 2014 tax return filed in 2015.

However, if you went without coverage for less than three consecutive months during the year you may qualify for the short coverage gap exemption and will not have to make a payment for those months. If you have more than one short coverage gap during a year, the short coverage gap exemption only applies to the first.

If you (or any of your dependents) do not maintain coverage and do not qualify for an exemption, you will need to make an individual shared responsibility payment with your return. In general, the payment amount is either a percentage of your income or a flat dollar amount, whichever is greater. You will owe 1/12th of the annual payment for each month you (or your dependents) do not have coverage and are not exempt. The annual payment amount for 2014 is the greater of:
  • 1 percent of your household income that is above the tax return threshold for your filing status, such as Married Filing Jointly or single, or
  • Your family’s flat dollar amount, which is $95 per adult and $47.50 per child, limited to a maximum of $285.
The individual shared responsibility payment is capped at the cost of the national average premium for the bronze level health plan available through the Marketplace in 2014. You will make the payment when you file your 2014 federal income tax return in 2015.
For example, a single adult under age 65 with household income less than $19,650 (but more than $10,150) would pay the $95 flat rate.  However, a single adult under age 65 with household income greater than $19,650 would pay an annual payment based on the 1 percent rate.

More Information
Find out more about the individual shared responsibility provision, as well as other tax-related provisions of the health care law at www.irs.gov/aca
For more information about your coverage options, financial assistance and the Marketplace, visit HealthCare.gov.
Posted on 7:27 AM | Categories:

Don’t Overlook the Child and Dependent Care Tax Credit

Many people pay for the care of their child or other dependent while they’re at work. The Child and Dependent Care Credit can reduce that cost. Here are 10 facts from the IRS about this important tax credit:

1. You may qualify for the credit if you paid someone to care for your child, dependent or spouse last year.

2. The care you paid for must have been necessary so you could work or look for work. This also applies to your spouse if you are married and filing jointly.

3. The care must have been for ‘qualifying persons.’ A qualifying person can be your child under age 13. They may also be a spouse or dependent who is physically or mentally incapable of self-care. They must also have lived with you for more than half the year.

4. You, and your spouse if you file jointly, must have earned income, such as wages from a job. Special rules apply to a spouse who is a student or disabled.

5. The payments for care can’t go to your spouse, the parent of your qualifying person or to someone you can claim as a dependent on your return. Care payments also can’t go to your child under the age of 19, even if the child isn’t your dependent.

6. The credit is worth up to 35 percent of the qualifying costs for care, depending on your income. The limit is $3,000 of your total cost for the care of one qualifying person. If you pay for the care of two or more qualifying persons, you can claim up to $6,000 of your costs.

7. If your employer provides dependent care benefits, special rules apply. For more see Form 2441, Child and Dependent Care Expenses.

8. You must include the Social Security number of each qualifying person to claim the credit.

9. You must include the name, address and identifying number of your care provider to claim the credit. This is usually the Social Security number of an individual or the Employer Identification Number of a business.

10. To claim the credit, attach Form 2441 to your tax return. If you use IRS e-file to prepare and file your return, the software will do this for you.

For more on this topic see Publication 503, Child and Dependent Care Expenses. You can get it and Form 2441 on IRS.gov or by calling 800-TAX-FORM (800-829-3676).

Additional IRS Resources:
Posted on 7:27 AM | Categories: