Thursday, September 4, 2014

The Basics Of Tax Evasion, Tax Avoidance And Tax Minimisation

Cross-Border for LowTax writes: Tax evasion and tax avoidance measures have been matters of great concern for both tax authorities and taxpayers.  Many individuals and businesses often find themselves caught in the crossfire even when a legal approach to tax planning was adopted.  In undertaking an analysis of these measures, one starting point is to differentiate the concepts of "tax evasion", "tax avoidance" and "tax minimisation".  These concepts cover a wide range of measures that are intended to minimize tax burdens, though the legal consequences of each are not the same.
Criminal vs. Illegal
Essentially, tax evasion is illegal and tax avoidance is unacceptable and can be illegal whereas tax minimisation is acceptable and legal. 
Tax evasion is the general term for efforts by taxpayers to evade the payment of taxes by illegal means.  In other words, tax evasion can be generally defined as the direct violation of a tax provision.  It will typically result in a criminal sanction e.g. penalties and/or jail.  According to the OECD report "International Tax Avoidance and Evasion: Four Related Studies" of 1987, the term "tax evasion" includes:
-        failure to notify the tax authorities of the carrying out of an activity that is subject to tax;
-        presenting false declarations, for example, with regard to non-existent losses;
-        the use of fake invoices;
-        opaque structures;
-        leaving a country owing tax; and
-        the use of proxies in other territories with the intention of simulating income not attributable to the taxpayer.
The difficulty is not so much to define tax evasion but rather to distinguish between "tax avoidance" and "tax minimisation". 
Tax Avoidance: Acceptable and Unacceptable
Generally, tax avoidance has many alternative labels.  It is often referred to as "aggressive tax planning", "impermissible tax avoidance", "abusive tax avoidance", "unacceptable tax avoidance", or "tax abusive shelters".  Whichever term is used, tax avoidance is contrasted with tax minimisation which is often also referred to "acceptable tax avoidance", "tax planning" or "tax mitigation".
Tax avoidance is the legal exploitation of the tax regime by taxpayers by applying atypical structures to reduce tax whilst making a full disclosure of the material information to the tax authorities.  Tax avoidance is an indirect violation of the law if the sole objective of the structure is to reduce or eliminate the tax burden.  Although not normally illegal, tax avoidance can still result in heavy penalties
Tax minimisation is acceptable tax planning. It involves tax efficient ways to structure business transactions the effect of which remain within the letter and the intent of the law. Taxpayers are entitled to take account of potential tax savings when making business decisions but this should not be the dominant purpose, nor should artificial structures be put in place.  There are no sanctions impose for such practice.
3 Ways To Discover You Are Lying
Generally, taxpayers are free to arrange their affairs as they wish in order to save tax but there are limitations.  In deciding whether a tax efficient transaction is acceptable or not, a careful analysis of the relevant legislation, methods adopted by the states to circumvent tax avoidance, together with the specific characteristics of each case will have to be taken into account.
According to the OECD report, tax avoidance has the following three elements:
1.      a complex structure that lacks economic purpose;
2.     a lack of transparency; and
3.     taking advantage of loopholes in the law or applying legal provisions for purposes for which they were not intended.
The Rules
Many states have today adopted methods to counter tax avoidance which consequently make tax avoidance illegal.  The most common methods are: (1) anti-tax avoidance provisions, for example, a general anti-avoidance rule (GAAR); (2) tax treaties; (3) anti-avoidance doctrines as applied by the courts.  From a domestic law perspective, the adoption of these methods has to be done on the basis of the internal legal system, the position of the authorities and ultimately the pronouncements of the local courts.  These methods provide in clear terms what will amount to unacceptable and therefore illegal voidance arrangement.
GAAR aims at deterring and preventing artificial and abusive tax avoidance schemes. It seeks to combat, inter alia, the following:
-        the use of opaque intermediary companies with no business activities to minimize tax
-        the financing of an operation using excessive debt for purely tax purposes
-        sale or purchase services provided by related parties at a price higher or lower than they would have been agreed by independent parties by following the arm’s length principle
Tax treaties usually include a number of provisions that are intended to prevent the abuse of tax treaty or "treaty shopping".  Treaty shopping refers to a situation where one adopts a tax structure to take advantage of more favourable tax treaties available in certain jurisdictions which would otherwise not be available.  Anti-treaty shopping laws are included in most tax treaties in order to circumvent this situation.
Anti-avoidance doctrines applied by courts differ depending on whether the country concerned is based on common law or civil law.  All of them look to the main purpose of the relevant arrangement or transaction.  Briefly, the most common doctrines in common law jurisdictions include:
1.      the business purpose doctrine requires that a taxpayer has a business reason other than avoidance of taxes for entering into a transaction;
2.     the economic substance doctrine is used to deny tax benefits if the business transaction lacks any economic benefit other than a tax saving;
3.     substance-over-form doctrine allows tax authorities to ignore the legal form of an arrangement and look to its real economic or commercial substance to prevent artificial structures from being used purely for tax avoidance purposes;
4.     step-transaction doctrine treats a series of formally separate steps as a single transaction  if they are in substance integrated, interdependent, and focused toward a particular end result; and
5.     sham transaction denies beneficial tax treatment of transactions entered into primarily for tax avoidance, which lack a bona fide business purpose.
In most civil law jurisdictions, the following doctrines are usually applied:
1.      abuse of right doctrine where a taxpayer exercises a right to arrange his/her affairs which lack a bona fine business purpose resulting in a third party's loss or burden unjustifiably;
2.     abuse of law doctrine where the result is contrary to the intention of the law as there is an artificial transaction with a clear intention to avoid taxation.
The Bottom Line
A clear distinction between the terms "tax evasion", "tax avoidance" and "tax minimisation" is difficult but critical.  Whether a tax planning transaction falls within the scope of any of the terms will depend on the facts and circumstances of each case.
As mentioned earlier, on one side tax avoidance is legal whilst on the other there are legal principles that render tax avoidance illegal.  A tax avoidance is deemed to be acceptable or not only under the law of a given jurisdiction.  Therefore, it is important to analyse the relevant legislation and other anti-avoidance measures taken by the given jurisdiction as well as to take into account the specific characteristics of each case.  One can also look at successful company’s business models, practices and transactions that have been used to reduce the tax burden in a legal matter. 
Posted on 8:25 PM | Categories:

QuickBooks Online Vs the Internet Rumor Mill!

Todd Spear for GetApp writes: Intuit QuickBooks is the go-to accounting tool for many businesses around the globe. In use in more than 124 countries , QuickBooks Online was putting accounting activities on the Web, way back when no one was calling it “the cloud.” And it’s still paving the way, even today.
Nevertheless, there are many myths about QuickBooks Online – one of the most pervasive being that it’s just a repackaging of old, desktop versions of Intuit software.
Is there any truth to the claims other apps makers and users are making? Let’s try to find the truth, the facts among all the fiction when it comes to the Web’s rumor mill vs. QuickBooks Online
When we recently wrote about alternatives to QuickBooks Online, we received a deluge of comments (and tweets!) for and against the app. The ensuing comments are giving us an opportunity to clear the air about a few things, namely the extent of “legacy code” prevalent in the current version of QuickBooks Online.
Let’s take a look at a piece of accounting app royalty, Intuit’s QuickBooks Online to find the truth beyond the rumors, and beyond the cloud-crazed hype. To do these, we’re going to tackle three key QuickBooks myths. Frankly, they’re all busted.

QuickBooks Online Vs. Myth #1: QuickBooks Online Uses “Legacy Code” (Busted!)

The beliequickbooksf that the current version of QuickBooks Online employs so-called legacy code, potentially a decade or more old owes much to a Forbes article from January of 2014. In that article, Gene Marks writes:
“Many current QuickBooks customers (perhaps you?) who are frustrated with the software’s older architecture but have suffered with it because they/you did not feel the need (or were just too lazy) to change will now be forced to change in the next few years.”
The weasel words here are “older architecture.” The truth is QuickBooks Online was redesigned in July of 2013, addressing the need for scalability and real-time data in modern, cloud-based accounting applications.   The redesign that occurred in mid-2013 was from-the-ground-up – meaning no old code, no legacy cruft. Literally: none.

QuickBooks Online Vs. Myth #2: “Migration is Not Possible” (Busted!)

In a different Forbes article (from 2013), Marks poses some concerns around cloud-based accounting migration, and quotes Sage One’s Mark Savory, as follows:
“They may talk a good game, but none of these vendors have really come up with a seamless way to migrate data from your old system to theirs. Even if it’s their system. ‘It’s our biggest obstacle,’ admits Sage One Product Manager Mike Savory. ‘Migration can be complex and expensive.’”
“So you better watch out – if you want to get anything more than a basic list of customers and vendors into your new system you’re going to meet up with some challenges. Expensive challenges. Your most cost effective strategy will likely be to keep the detailed historical data in your old system for reference purposes and just journalize your opening general ledger into the new system.”
Bonk! Incorrect.
The obvious omission? That great big pronoun “they” refers to everyone except Intuit! The concern is with moving QuickBooks data to other applications, like Xero and Sage.
Intuit QuickBooks itself still supports older files from earlier versions of QuickBooks.

QuickBooks Online Vs. Myth #3: “Newer Apps Have More Integrations” (Busted!)


QuickBooks Onlin’s visualizations are a thing of beauty.
The problem here is that, as we’ve already clarified, QuickBooks Online is a new app, period. Secondly, Intuit has direct access to more ultra-important integrations than any other vendor. Namely, QuickBooks Online has access to more banks and financial institutions than any of its competitors.
Case in point: I have a checking account with Ameris, an East Coast, USA regional bank that is not everywhere. QuickBooks Online interfaces with my bank. I have an eTrade account and two Motif Investing accounts as well, and Intuit has integrations with both – not to mention many others. Having access to account information is the bottom line when it comes to financial apps, and QuickBooks Online makes it a snap by virtue of Intuit’s shear power, reach, and access to a broad spectrum of financial institutions.
On the add-on front, QuickBooks Online integrations include major players like Shopify and Lettuce, among others. There’s just not much that doesn’t work with QuickBooks, thanks to Intuit’s lion’s share of the account app marketplace.

QuickBooks Online, still running strong

It’s obvious at this point that Intuit QuickBooks Online is not the only game in town, but it’s sill the most widely used, with more than 5 million small businesses using the application as of now.
When comparing it to ther accounting apps, remember that QuickBooks Online sports the features that set the standard, including:
  • Create & manage invoices
  • Track sales & expenses
  • Multi-device document sharing
  • Print checks
  • Track payments
  • Automated online banking
  • Create estimates
  • Enter & manage bills
  • Export data to Excel
  • Smart phone compatible
  • Support for Mac23
  • Free Trial
  • Dashboards and feeds
  • Mobile receipt capture
  • Actionable insights
  • Banking data synchronization
  • Create custom invoices
  • Automatic tax calculations
  • Pay online link in invoices
  • Profit & Loss and Balance Sheet reports
All that’s really happening is that the cloud revolution is presenting more competitors for Intuit. Just as Burger King, Wendy’s, and Hardees/Carl’s Jr. compete with McDonalds, many app newbies compete with Intuit. But there is only one original, Intuit, and it’s just as serious a contender as it ever was.
The fact remains, though, that Intuit is already a well-established company, one esteemed for its bullet-proof balance sheet (a factor worthy of consideration indeed, for an accounting app). Are there new kids on the accounting app block? Sure. Are there alternatives to QuickBooks Online that will work for certain companies? Sure. But is there a max exodus away from QuickBooks Online looming on the horizon? Heck no. Intuit is still the biggest name in the business, and more companies trust its QuickBooks Online than any other accounting app on the market.
You can check out QuickBooks Online Vs all the other accounting app alternatives at GetApp and find the one works best for you. That said, Intuit’s QuickBooks Online is a great place to start for small business accounting.
Posted on 8:20 PM | Categories:

We have been thinking about becoming a 100% Xero practice for some time. This would bring in economies of scale. Downside would be not take on clients who are not willing to use Xero. Do others have any experience on this area?

Comments

new

We've done virtually that

Maslins PM |  | Permalink
We've done virtually that with FreeAgent.  Worked well for us.
It's quite simple really...you need to weigh up whether the benefit of your potential higher profile with Xero plus efficiency savings will outweigh the downside of turning down clients who don't use it.

new

In the process

Howard Marks PM |  | Permalink
I'm in the process of doing the same with Clear Books.  It's a gradual process but it's actually quite refreshing turning clients down for a change!

new

.    2 thanks

ireallyshouldkn... PM |  | Permalink
Is it not a bit risky to go "all in" with one supplier?
Or you end up being like our SAGE heavy friends and very myopic about what is on the market and getting screwed by your supplier. 
I am already having a strong whiff of "corporate" from Xero with their expensive bank feeds and recent price hike. 

new

agreed

Red Leader PM |  | Permalink
ireallyshouldknowthisbut wrote:
Is it not a bit risky to go "all in" with one supplier?
Or you end up being like our SAGE heavy friends and very myopic about what is on the market and getting screwed by your supplier. 
I am already having a strong whiff of "corporate" from Xero with their expensive bank feeds and recent price hike. 
You always want to have an alternative otherwise you can get screwed (or is that "saged"?). 

new

Horses for courses

Paul Scholes PM |  | Permalink
Because I have a variety of clients, especially in their abilities, and I want each to do as much as poss of the number crunching (if not all of it), there was no way I'd find one system that would be best fit for all and so it works far better for me to pick say 2-3 systems (Clear Books, FreeAgent & Xero) and match each to the clients. 
It's also my experience that, for two decades, I felt stifled in what I could achieve with the 2-3 desk apps on offer and so with two dozen Cloud apps now available, it's been like a breath of fresh air.
I know other firms however who do a lot of the work themselves and so want to pick best fit for them, rather than their clients, and so I understand why they might want to "do a Sage", especially with Xero which is targeted at accountants and, as mentioned by ireallyshouldkn..., has that Corporate taint so reminiscent of Sage's outlook on the world.
With regard to the profile you get with any of these I'd be interested to hear of the experience of others.  I gave up for example thinking I could get anywhere with the Xero Bronze etc banding, especially when the directory was slewed towards the hundreds of firms in front of me, but have picked up some really good clients and contacts from being active on the Clear Books and Freeagent community pages and, if you are looking for a more active growth path from this sort of connection, I get fed several potential leads a week from Find a UK Accountant, a site that's linked to my Clear Books profile.
Maybe when I was younger I might have considered getting to know another 1 or 2 on offer but 3 is enough for me and whilst I might not automatically turn away a prospect from a different system there would have to be a good reason to take them on as I doubt I'd be able to provide the service they deserved.
As always (especially when casting any doubt over Xero) I have to disclose that I am a consultant for  Clear Books.

new

God help you, though

Locutus PM |  | Permalink
God help you, though, if you had tried the "I only support X software company" with: -
a.  Sage (exorbitant price rises every year);
b.  MYOB (discontinued in the UK).
Where do you go then?
Surely the software should be right for the client, rather than right for the accountant.
I support a mixture of Excel, Sage, Xero and will probably look at Clearbooks at some stage.  I also have a client on QuickBooks, which I can just about run reports from, but that's the exception.
I'm happy with a stable of a few different "horses".

new

We have 3 and won't touch anything else (at the moment)

Ken Howard PM |  | Permalink
We offer a choice of Kashflow, Quickbooks and Freeagent.  We won't take on a client who wants to use any other cloud system.  We get plenty of new clients from our own website and via the "accountant directory" of each of them, so aren't worried about not getting a few clients.
We brought QB into the mix recently and it is proving popular.  Kashflow is going down, we've migrated a few away from it to QB/FAC and have noticed quite a drop in potential clients approaching us via their directory.  We're sticking with it for now to see if it starts to develop and modernise under new ownership, but if not, I can see us migrating others away.
I couldn't possibly stay on top of more than 3 offerings, especially when they're always bringing in new developments and there are always more add-ons becoming available.  If we do decide to part ways with KF, I'd be looking at Clearbooks more closely as a replacement, although I think that we'd probably just go with the two of QB and FAC as I can't see anything beating QB for basic accounts/book-keeping and it is very cheap at the moment so competitive against Accounts Portal and Clearbooks.
I'd never have just one offering - our exposure in case of software failure, price increases, etc., would be too much to risk.  We suffered enough with QB desktop a few years ago when we had most clients using that and they fouled it up with the VAT debacle which meant we ended up migrating most clients away from them (onto KF ironically).  

new

All eggs 1 basket vs make hay whilst sun shines

Maslins PM |  | Permalink
Red Leader wrote:
You always want to have an alternative otherwise you can get screwed (or is that "saged"?). 
I get that, the "all eggs one basket" attitude.  Depends on whether you follow that, or the "make hay whilst the sun shines" theory.
This very much concerned me 2-3 years ago.  My sole source of income was closely tied to FreeAgent...and whilst it was all going great, there was always the fear that something they did, outside my control, scuppered me.
For me, I diversified outside the accounting practice.  Helping to set up MVL Online and buying a commercial property for us to operate from, which is big enough to let out spare space to others.
Horses for courses (sorry, I'm using lots of silly sayings in this post).  Maslins had struggled along for a couple of years trying (and failing) to be everything to everyone.  Specialising heavily worked well...and to date is still working well, but I do appreciate that makes us vulnerable.  I don't want to be accounting for the next 30 years, so this doesn't bother me too much.

Posted on 9:32 AM | Categories:

TAXJAR BRINGS SIMPLIFIED SALES TAX COMPLIANCE TO SQUARE SELLERS / New Integration Offloads Burden of State and Local Sales Tax Compliance for Multi-Channel Sellers

 TaxJar, the online service that manages sales tax filing for ecommerce merchants, today announced the availability of its service to all Square sellers. More business owners can now easily eliminate the complexity and time involved in filing state and local sales tax by linking their TaxJar and Square accounts.
"Preparing and managing sales tax is a necessity for businesses of all sizes," said Mark Faggiano, CEO of TaxJar. "Now, TaxJar can free Square sellers from the burden of sales tax compliance for yet another major sales channel, while saving them valuable time."
Through the integration, Square sellers can connect their sales data with TaxJar to automate tasks associated with remittance to state and local jurisdictions. TaxJar reports each state that requires a sales tax responsibility, accurately calculates how much tax was collected by a local jurisdiction, and tracks various state filing deadlines. Customers from both Square and TaxJar can stay organized with this integration and simplify the process of multi-channel sales tax compliance and filing. Combining Square sales data with TaxJar provides sellers with easy access to automated sales tax information across all of their channels in a single report and shows a more comprehensive view of their business.
"It used to take me several hours to file a tax return for one state because of all the manual calculations and gathering information from every channel. As sales tax continues to get more complicated and I expand channels, integrations with a platform like Square becomes even more important for my business," said Jenifer Kudulis, owner of online retailer kudu-lah. "Square sales data integrated with my other channels in TaxJar saves me from the administrative burden that I don't have the time or skill to tackle efficiently."
TaxJar joins QuickBooks, Xero and other solutions that have integrated with Square to help their merchants simplify operations and save time. Pricing for TaxJar starts as low as $9.95 per month for small businesses doing less than 1,000 transactions per month. TaxJar currently offers a 30-day free trial to any new user.
About TaxJar
TaxJar was founded by small business experts with a simple mission: helping online sellers simplify the hassles of tracking and filing sales tax so they can focus on growing their businesses rather than dealing with compliance issues. The customer-driven company has a successful history of developing tax and account systems used by tens of thousands of small businesses to solve common operation problems. To learn more, visit TaxJar.
Posted on 9:21 AM | Categories:

ZenPayroll Partners With A Dozen Other SMB Back-Office Tools

Ryan Lawler for TechCrunch writes:  Cloud-based payroll startup ZenPayroll wants to improve the way payroll is handled by small and medium-sized businesses, and to provide them with tools they need to do so. But it’s just one part of a broader ecosystem of applications customers use to manage their accounting and finances, so the company is partnering with a dozen launch partners to simplify the transfer of information between clients.

The SMB market is becoming increasingly fragmented, with businesses realizing the power of the cloud and breaking out of using siloed, one-size-fits-all solutions that are mostly tied to desktop-based software. In doing so, businesses are increasingly mixing and matching a bunch of different vendor platforms to find the right combination of tools.

To limit the amount of information that needs to be re-entered across multiple platforms, companies like ZenPayroll are opening up to work better with their peers’ systems. For ZenPayroll that means the introduction of an API to make that process seamless.

ZenPayroll already had partnerships with other players like Intuit, Xero, and Freshbooks to bring payroll information into its system. But now it is opening up integration with a wide variety of other back-office tools already used by many of its customers.

The API is being used by a dozen other SMB providers that span a wide range of tools. They include BambooHR, BayPoint Benefits, Employee Navigator, Expensify, Kin HR, hCentive, inDinero, Insynctive, Maxwell Health, Receipt Bank, SimplyInsured, and Zenefits.

With those partners on board, ZenPayroll customers will be able to connect it to their payroll, benefits, and human resources systems. By doing so, they’ll be able to enter information like benefits or hours worked into one application, and then have it automatically synced with ZenPayroll.

ZenPayroll is growing fast: The company is seeing $1.1 billion in annual payroll go through its system today, an amount which has doubled from just four months ago. Being able to seamlessly connect with other services should help it find more clients, or at least get more businesses on board.

ZenPayroll has raised $26 million in funding since being founded a couple of years ago, which includes a $20 million round from earlier this year. Investors include General Catalyst Partners, Kleiner Perkins Caufield & Byers, Salesforce, Box founder Aaron Levie, Data Collective, Dropbox co-founder Drew Houston, Google Ventures, and others.
Posted on 6:55 AM | Categories: