Saturday, September 6, 2014

XERO U.K. : Free Sage to Xero conversion / Move to Xero online accounting software and escape Sage's price increase. A special offer available until September 30.

Xero writes: Sign up before the end of September and Xero will arrange a free conversion of your data from Sage, meaning you don’t have to stress.
They have launched this promotion as a reaction to news that Sage will be increasing the price of their Sage 50 Accounts software for small businesses by up to 90%!
The process appears to be straightforward, they are utilising Movemybooks, an external company, who are also able to convert accounting data from QuickBooks to Xero.

The data they are able to transfer is as follows:

  • Customer details
  • Supplier details
  • Chart of accounts
  • Account balances
  • Customer balances
  • Supplier balances
  • Individual transactions as requested

They do not transfer over the ‘non core’ following items:

  • Departments / Classes
  • Budgets
  • ​Stock Items
  • Product / Sales Items
  • Sales / Purchase orders
  • Estimates
  • Memorised transactions
  • Invoice and other templates
  • Timesheets / Time Records
  • Payroll and employee records​
  • Accounts that have never had any transactions
They utilise strong encryption and so any data will be safe during the process.
On the face of it, this is an attractive offer as we often come across clients who are looking for a better accountancy package, though are reluctant to risk impact to their business through the upheaval of the conversion process. The offer covers the previous two years worth of accounts only.
At least once the accounting data has been migrated to Xero, you no longer need to worry about upgrading or managing the client software, as it is all run by Xero, in the cloud. The normal method of access is via a web browser or App.
You can learn more about the promotion below. If you are thinking of moving to Xero and are looking for an experienced pro-active accountancy practise, please contact us.
Posted on 3:07 PM | Categories:

What’s The Best CRM Software That Is Cloud Hosted: Our Top 5 candidates

Chris Sibbet for FinancesOnline.com writes: A budding Internet shop owner since 2011, Hannah is selling baby merchandise online, as a way of augmenting her family’s income after deciding to become a stay-at-home mother for her three kids. Although she is based in Ohio, her Internet shop has seen orders coming from other states and even as far as India. She has heard all the good news about web-based CRM software programs, but she is still unsure which cloud-hosted one she should pick for her small business. She asks—
“Hi, I am thinking of using an online CRM that is simple and cheap, but offers top performance. Something that I can use even while I am on mobile. Any good ideas about the best CRM software that is cloud-hosted?” – Hannah, OH
Thanks Hannah for asking. By the way, you may also want to learn how to streamline your accounting process by checking out this side-by-side comparison of the best accounting applications for your small business.
When looking at the best CRM software that is cloud-hosted, consider the following applications based on our review. Feel free to try their demo versions first and take a look around.

AddressTwo

What makes AddressTwo stands out is its setup wizard.  Using the setup wizard, you can enter terms for various types of contacts. It also has an advanced query feature allowing you to filter the fields in the contact to set up your list for a specific marketing campaign.

SalesCloud (from SalesForce)

Salescloud is an affordable CRM software program from the popular SalesForce. They have prices ranging from $5 monthly for a basic setup to $250 monthly for its unlimited version. It can help you do forecasting, showing you your possible revenues for the next half of the year. Its Dashboard can also display various features such as close sales and who among your sales staff are the most active or not.
Salescloud also has a wide array of features for your various business needs.

Maximizer

Looking for at the best CRM software that is cloud-hosted, why not check out Maximizer. What makes Maximizer stand out is its opportunities tracker that can assist you with sales by getting leads as well as various other data, such as expected company revenues. Another unique thing about Maximizer is its knowledgebase feature, which can be very helpful for various aspects of running your business.

AllClients

When looking for at the best CRM software that is cloud-hosted, try also AllClients as it has a number of good features, such as the referral trees. For example, when you select a contact, the feature allows you to get another contact who referred them. You can use this feature for your promotional campaigns or other marketing strategies.

SalesNexus

SalesNexus offers a dashboard that blends your company’s history of sales and projections. It also offers a more basic and user-friendly look and format.
To learn more about discussion of CRMs, read GetApp’s “How To Choose CRM Software — A Buyer´s Guide For Small Business?” If you want to know more about various types of CRM programs, visit our “Types of CRM Software” Guide.
Posted on 6:50 AM | Categories:

One Way to Shrink Your Taxes: Buy Mutual Funds, ETFs

Nathan Sonnenberg of Glassman Wealth Services for AdviceIQ @ TheStreet.com writes: After tax season, when they realize exactly how much they paid at home, a number of my friends, colleagues and clients asked me what they should do to reduce their burden next year. While I'm not a tax professional, I certainly pay attention to tax rules and rates regarding investing.
My short answer to their question was: Create a portfolio of low-fee, thoughtfully constructedstock index mutual funds or exchange-traded funds. Yet not all of them do the job for you. Here's how to find the right one.
An index mutual fund is a passively managed fund that tracks the performance of a certain index, such as the Dow Jones Industrial Average, or a broad bond or commodity index. An ETF is similar to an index mutual fund, but is traded on the stock exchanges, like a stock. Rather than buying all of the stocks in the Dow Jones or Standard & Poor's 500, you can simply own an ETF that tracks that index.

Because index mutual funds or ETFs are not actively managed, their fees are often low. Also, their low turnover — how frequently stocks are bought and sold within a portfolio — provides tax benefits as excess activity creates the potential for more taxable events.
Consider these three aspects before buying an index fund or ETF:
1. Market exposure. Decide what you want to own. This is obvious, but not simple. Choosing from the broad number of stock index providers can be overwhelming (the Dow, S&P 500,Russell 2000MSCIFTSE). Therefore, it's important to understand what markets, countries, regions, industries, sectors and stocks the index fund you buy contains. Is your goal to own large stocks, small stocks or both? Do you want U.S. stocks, international, emerging-market or all of the above?
Just as important, the fund you choose should adhere closely to its benchmark index. The more closely the investment matches that of the desired exposure, the better. Websites such as ETF.com and Morningstar.com provide great resources. 
2. Fees. Like actively managed mutual funds, every index fund and ETF have management fees. These range from more than 1% to as low as 0.04% per year. The lower your investment fees, the more of the returns you keep.
Another factor affecting cost is liquidity or, put simply, how easy it is to buy and sell the investment. With mutual funds, this is not an issue because they are bought or sold at the end of each day. For ETFs, which are traded like stocks, their liquidity is a more important issue. If an ETF is thinly traded, to buy or sell it may be more costly.
3. Tax cost ratios. This measures how much the taxes you pay on distributions reduce a fund's return. The lower this number, the better. Morningstar, an industry leader in tracking investments, offers this information for free.
Now that you know what you should keep in mind before investing in index mutual funds or ETFs, here are four investments in different markets for your consideration:
Broad U.S. stock market: Schwab U.S. Broad MarketPortfolio: Diversified exposure across 2,000 large and small-capitalization U.S. stocks
Current yield: 1.75%
Expense ratio: 0.04%. Three-year tax cost ratio: 0.76
S&P 500: Vanguard S&P 500 Index Fund
Portfolio: Seeks to track the performance of the S&P 500 stock index.
Current yield: 1.68%
Expense ratio: 0.17%. Three-year tax cost ratio: 0.49
International stocks: Vanguard Total International Stock
Portfolio: Seeks to track the performance of a broad, international index made up of approximately 5,500 stocks (83% in developed countries, 17% in emerging countries).
Current yield: 3%
Expense ratio: 0.22%. Three-year tax cost ratio: 1.01
Emerging market stocks: iShares Emerging Markets
Portfolio: Seeks to track the performance of the MSCI Emerging Markets index, made up of of more than 800 stocks in 16 countries.
Current yield: 1.57%
Expense ratio: 0.67%. Three-year tax cost ratio: 0.46
If you want broad stock market exposure in your portfolio, consider these. They are very effective at accomplishing the dual objectives of high tax efficiency and low cost.
Posted on 6:48 AM | Categories:

What Tax Strategies Make Sense for You?

Tara Thompson Popernik, CFA, CFP,  for Valuewalk.com writeMany investors adopt tax-reducing strategies from year to year without taking a step back to look at the big picture. But how you save or spend money today can have a profound impact on your after-tax wealth over the long term and, ultimately, on your legacy.

If you do not invest in a tax-aware manner, federal, state and local taxes may eat up more than half of your investment return. Thus, holistic tax-aware investing is critical at all stages of life. But the control that you can exert over your sources of income will vary over time. Thus, the tax strategies that are most valuable to you are likely to change over time, too.
The Working and Saving Years
During the working and saving years, most people have relatively little control over when to recognize income. If most of your income comes from cash compensation, and that compensation is the only source of the money you spend, you will have few opportunities to control the size of your tax bill.
But you can prioritize saving in ways that lower your tax bill today and for years to come. Saving through a qualified retirement plan allows you to defer today’s taxable income until your retirement years, when you may be in a lower tax bracket. You can also save for your children’s or grandchildren’s educations on a tax-free basis through a college savings plan; give to charity to avoid tax today; and manage your portfolio in a tax-aware manner, as the left column of the Display shows.
Tax Strategies
The Retirement Years
In retirement, you can also prioritize spending in ways that minimize your overall tax bill, the middle column of the Display shows.
Because you can’t control it, a required minimum distribution (RMD) from an IRA or defined contribution retirement plan is often the first source of an investor’s retirement spending, along with Social Security income. RMDs are taxed at ordinary tax rates.
If you don’t need the entire RMD to support your lifestyle, you may want to consider converting a portion of your IRA to a Roth IRA. This could significantly reduce your annual tax bill going forward and increase your legacy, but you would have to pay some tax upfront.

If you need more than your RMD and Social Security income to support your lifestyle, it is generally most tax-efficient to withdraw additional funds from your taxable portfolio rather than from your retirement portfolio. Funding additional spending from a taxable account allows you to manage the taxable capital gains you recognize. It’s generally a good idea to sell stocks with a high cost basis (lower capital gains) before selling stocks with a low cost basis (higher capital gains). Harvesting losses may help offset some of the gains you recognize.

Sourcing spending dollars in these ways can keep your overall tax bill relatively low and allow your remaining retirement-plan assets to continue to grow on a tax-deferred basis.

Your Legacy
To maximize the assets you leave as a legacy, pay careful attention to the intersection of estate and income taxes. Under current law, each person can leave up to $5.34 million to non-charitable, non-spouse beneficiaries free of federal estate tax. (There is no limit on transfers to charity or spouses who are US citizens.) In addition, most types of assets receive a “step-up” in cost basis at death, erasing any embedded capital gain.

Highly appreciated property that will receive a step-up at death is generally a good candidate for your legacy, and it should generally be among the last sources for spending, so that you can avoid significant tax on capital gains. Certain kinds of appreciated property, like collectibles, are subject to higher tax than the typical long-term capital gain on stocks. Thus, those assets should be the last you sell to fund lifetime spending, as the right column of the Display shows.

There is no step-up in cost basis for retirement accounts, so it’s most efficient to leave a tax-deferred IRA to a charity that will never pay tax (as your taxable beneficiaries would). If you leave a tax-free Roth account to loved ones, they can stretch the nontaxable payments over their expected life spans (although there’s some risk that Congress will limit this benefit).

The intersection of the estate and income tax regimes requires a thoughtful and nimble approach. The rules may change over time. These are matters to discuss carefully with your tax advisors. Bernstein may be able to help you and your tax advisors quantify the benefits and risks of the various strategies you consider.
Posted on 6:44 AM | Categories: