Wednesday, December 24, 2014

How I Avoid Paying Taxes / Kids are great fun… they’re also a great way to slash your taxes.

Andrew Snyder, Editorial Director for ETF Daily News writes: Anybody who knows me knows my kids. I’m one of those guys. Stand beside me for too long and I’m bound to tell you what they’re up to and show you some pictures. Not only are they at the center of my life… they’re a heck of a way to slash my taxes. At The Oxford Club (the publisher behind Investment U), we believe one of the most important ways to grow and protect wealth is to constantly strive to slash financial fees and minimize our tax burdens.
But what most casual investors fail to understand is the absolutely destructive power of taxes. Managed improperly, taxes can hack away at more than a quarter of your profits.
We must do everything we can to keep Uncle Sam where he belongs… out of our pockets.
For my family, that’s where the kids come in.
One of the riskiest financial decisions today’s generation of youngsters must make is the decision to go to college… and how much to pay for it.
If they make poor decisions, they will be riddled with debt (I know several people with school debt that easily rivals a mortgage) and will earn a degree that’s virtually useless. It’s one of the greatest threats to American kids.
I refuse to let my children get sucked into the trap. They will graduate from college with zero debt.
They certainly won’t get a free ride. They’ll need to work their way through school and will have plenty of their own financial burdens. But there’s no doubt I’ll have to pay a majority of the load.
I’m fine with that. In fact, I welcome it.
Done right, not only am I letting Father Time do the majority of the heavy lifting (remember, compounding is the most powerful force in the financial universe)… but I can slash my tax burden.
Most serious investors have heard of 529 plans. But few realize their true power.
They are not just for young parents. Far from it.
Congress created the plans in 1996 as a way to spark interest in saving for college education. Earnings generated through the plans are not subject to federal tax and, in most cases, are not subject to state tax when the money is used to pay for necessary college expenses (the list of qualified expenditures is actually quite expansive).
Right off the top, that could boost your profits by as much as 20%.
But in most states, the tale gets even better. You can deduct 529 contributions from your state income tax each year. Because I live in Pennsylvania, that means my wife and I can remove as much as $28,000 worth of income… per beneficiary.
And what’s really powerful is the law allows you to transfer funds from one beneficiary to another without triggering a taxable event.
In other words, in many instances it makes sense for high-income earners to open their own 529 plans just for the annual deduction on their state income taxes. They may never use the money, but it can easily be transferred to their children or grandchildren. (Many 529s, like Pennsylvania’s plan, also provide appealing inheritance and gift provisions as well.)
Another unknown benefit of the plans is that you can open an account in any state. You’re not locked into your home state’s plan.
I recommend looking at Utah’s plan. It allows savers to invest in an Oxford Club favorite… ultra-cheap Vanguard funds. Its most expensive option comes with an annual fee of just 0.38%.
The bottom line is that your kids, your grandkids… or even the neighbor’s kids… are going to college. And it will be expensive. Managed poorly, they could start their working lives overwhelmed with debt.
Managed properly, however, you can invest for their education and lower your tax burden along the way.
Kids are great fun… they’re also a great way to slash your taxes.
Posted on 5:12 PM | Categories:

Frequently Downloaded IRS Forms & Publications


Accessible Forms & Publications : The Internal Revenue Service offers content in a variety of file formats to accommodate people who use assistive technology such as screen reading software, refreshable Braille displays, and voice recognition software. We have prepared hundreds of tax forms and publications that can be downloaded or viewed online in text-only, Braille ready files, browser-friendly HTML, accessible PDF, and large print.

Frequently Downloaded Forms & Publications
  
Form W-9Inst W-9
Request for Taxpayer Identification Number and Certification
 
Form W-4
Employee's Withholding Allowance Certificate
 
Form 941Inst 941
Employer's Quarterly Federal Tax Return
 
Form 4506-T
Request for Transcript of Tax Return
 
Form 1040Inst 1040
U.S. Individual Income Tax Return
 
Pub 15
Circular E, Employer's Tax Guide
 
Form 1040 Schedule DInst 1040 Schedule D
Capital Gains and Losses
 
Form 2848Inst 2848
Power of Attorney and Declaration of Representative
 
Form W-2Inst W-2 and W-3
Wage and Tax Statement
 
Form SS-4Inst SS-4
Application for Employer Identification Number
 
Form 1040-ES
Estimated Tax for Individuals
Form 1099-MISCInst 1099-MISC
Miscellaneous Income
 
Form 2290Inst 2290
Heavy Highway Vehicle Use Tax Return
 
Form 8822
Change of Address
 
Form W-8BENInst W-8BEN
Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding
 
Form 941 Schedule BInst 941 Schedule B
Report of Tax Liability for Semiweekly Schedule Depositors
 
Form 4506T-EZ
Short Form Request for Individual Tax Return Transcript
 
Form 4506
Request for Copy of Tax Return
 
Form 1040-EZInst 1040-EZ
Income Tax Return for Single and Joint Filers With No Dependents
 
Form 1040-XInst 1040-X
Amended U.S. Individual Income Tax Return
 
Form 4868
Application for Automatic Extension of Time to File U.S. Individual Income Tax Return

Form TD F 90-22.1(FBAR)
Report of Foreign Bank and Financial Accounts
Posted on 1:13 PM | Categories:

5 Reasons Why Excel Isn't Enough for Financial Reporting

Dan Edwards for SmartDataCollective.com writes: Conduct a simple Google or Bing search on “Excel Financial Reporting” and you’ll find that it returns over 5 million results. People have clearly given it a lot of thought out there. The results include templates, add-ins and even copies of real financial reports that are meant to be modified and reused. There’s certainly a lot of noise out in the digital jungle, but is Excel really the best tool for financial reporting and analysis? I think we'd be utterly remiss if we didn't consider the other options on the market.
Wait, Do We ACTUALLY Understand It?
Excel is undeniably one of the most popular programs that’s installed on practically every corporate PC, and that's whether we like it or not. We’re almost forced to love it and use it. Despite being buried in it every day, only 11% of users truly consider themselves to be “power users,” according to Ventana Research. The majority of users rate their skills as simply adequate and can barely attest to the formulas they use or substantiate their methods.
Still, Excel is a very powerful tool (in the right hands) and, as an accountant myself, I have successfully used it for many different purposes during my career. I don’t want to give you the impression that I’m one of those BI elitists who blindly discounts or bashes the application. Having said that, however, I've always carried some evenhanded concerns about relying on Excel for all financial reporting and analysis in a company. Should we be considering other programs specifically designed for the task?
Jack Of All Trades?
Excel reminds me of a Swiss Army Knife that has a knife blade, corkscrew, screwdriver and many other tools all built into one. Despite the compactness and versatility, it’s not necessarily the best knife, corkscrew or screwdriver. You might be able to get by in some situations with the Swiss Army Knife, but as the job gets bigger, you need a separate knife, corkscrew and maybe even multiple screwdrivers.
Excel can be viewed the same way – the value is in the package, not necessarily the individual components. For a small company with limited users and needs, they might be able to do all of their financial reporting and analysis within Excel. Basic data analysis, calculations and even visualizingsimple tabular data can be achieved in some form or another. But as the company grows and becomes more complex, there needs to be a more robust financial reporting tool with more controls and oversight. 
Here are 5 big problems with using Excel for financial reporting and analysis:
1. There are a lot of different formulas - Using Excel is like learning a programming language. Even though Excel is widely used, many users are not experts and misjudge their level of expertise. This can easily translate to errors and costly mistakes, which is something I've experienced one too many times. Small spreadsheets can contain thousands of formulas, cell references and links. You may not realize this as you’re blazing through the columns and rows, but a cell reference that is off by even one row can undermine the integrity of your calculations. Updating anything manually carries a serious risk and there’s no auto-correct feature for error-checking. 
2. Planning is crucial - Setting up an Excel spreadsheet requires a lot of thought and planning – probably more than originally considered. If this isn't done upfront, users are going to be constantly adding or changing information in a way that could jeopardize the reliability of the data. This actually happened at JPMorgan as part of the London Whale trading scandal where a poorly constructed Excel spreadsheet helped lead to a $6 billion trading loss.
Also, what happens when you want to merge data sets down the road just because you didn't think of it during the planning phase? Introducing data from disparate sources is time-consuming, and again, fraught with potential for costly errors as you’re being forced to recreate calculations (and you might not even be the person who made it in the first place!). 
3. Was it a mistake or fraud? - Excel spreadsheets are susceptible to fraud or just simple mistakes because it’s easy to change information and throw everything off, either accidentally or intentionally. Imagine if a worker enters $1,000 instead of $10,000 or adds two cells instead of multiplying them. Given the fact that an audit-trail on an offline application could be somewhat difficult to perform, accountability in a way that protects against malfeasance or just a simple mistake is non-existent. 
4. Many copies of data – It’s difficult to maintain “one source of the truth,” regardless of how rigid and pure the protocols at your organization may be. Excel allows users to easily cut, copy and paste information without recording who has made the edits and why. They can move information from one spreadsheet to another haphazardly and each user can easily end up with their own version of the report. Inter-organizational transferability might be non-existent and your users can be operating off of multiple, incongruent sources. That won’t lead to errors, right? 
Also, what’s the first thing you’re guilty of doing when you receive a report in Excel? You’ll go in and start grouping data, deleting rows and modifying it in a way that’s more manageable and aesthetically pleasing for YOU. You might make a few errors and so will your coworkers – who knows. You may even take this error-filled spreadsheet and pass it along to others in the organization, which allows the problems to be exacerbated with each subsequent user. A domino effect at its very finest. 
5. No automatic report delivery - While Excel will let you email a spreadsheet or workbook, there is no automated report delivery that allows users to receiving reports on a schedule or based on changes in the data. You’ll have to rely on the manual efforts of your users to get updates to other members of your team based on a regiment/model of their choice. 
Not only does collaboration imply attaching a large file to an email or – heaven forbid – printing the spreadsheet out, it also means that you’re running the aforementioned risk of opening the fortress to unclean data. 
Having said all that, I'd be doing readers a disservice and injustice if I didn't offer up a viable alternative. I know it’s hard to believe, but Excel doesn't have to be the only software you use. It may thrive in the absence of a real business intelligence application, but I think we can all agree that it wreaks havoc on the consistency of information across your organization. 
While you take a few moments to process and digest that reality, here are a few reasons why financial reporting and analysis software is better for your business:
1. Hit the ground running – most reporting and analysis software includes out of box reports. This allows for a quicker implementation as well as giving some best practice information for starting your business on the business intelligence path. BI vendors have done their research so that their solutions are aligned with your immediate business needs. 
2. Data is accurate and consistent – reporting and analysis software integrate directly to your source systems (ERP, CRM or other various databases). Since these tools are strictly for reporting and analysis, they don’t typically allow users to simply enter data into a report. This precludes contamination from simple human and user error. Also, since all users are accessing the same data source, it’s easier to maintain the proverbial “one source of the truth.”
3. Access data anywhere, anytime – many reporting tools today including mobile interfaces and applications that allow users to access their analysis from anywhere including their mobile phones. Your users are sales managers, marketing directors, CFOs, CIOs, etc. These people typically don’t work exclusively in a cave, so accessing timely, relevant information moves crucial business decisions along. 
Need I say more about the significance of remote accessibility? 
4. Data is secure – security is a key element. Whether users only have access to certain reports or if they only have access to certain information, typically reporting tools allow for a complete and integrated security model. There are layers of security roles that can be assigned to almost everything created. Not only can you see who made the change and has access, you’re feeling more comfortable knowing that you’re significantly minimizing the security threats and liabilities associated with bare naked spreadsheets in Excel. 
5. Automatic report delivery – BI tools allow for scheduled and systematic reporting. This can either be by date or based on conditions in the data. This allows for report distribution without any user interaction. You can configure the calendar and step away from your computer. The system does the hard distribution work, so you can have your data without the reliance on someone who may or may not be privy to changes that would necessitate the report in the first place. Here's an example of an interface that provides the scheduling based on dates or events, and the consolidated email platform alongside it: 
Image
You can even generate reports that are unique to certain events or people. Not all reports have to look alike. For example, if you have a report that’s distributed based on triggers in the data, you can choose whether or not to include definitions of the metrics that describe what the reader is looking at. Some readers may benefit from the additional context, others might be able to live without it. At least you’ll have the option. 
Conclusion
While many accountants and finance professionals may be at ease with Excel and not want to learn or use another tool, it’s important to choose the right tool for the job and confront the reality of Excels limitations. Excel is certainly the right tool for many jobs, but to give your business the opportunity to grow and succeed without restrictions, it might be time to look at a specific reporting and analysis tool. By doing so, you’re effectively lessening the risks posed by unsecured spreadsheets handled by novice users, delivering relevant, out of the box reports to the right people at the right time, and seamlessly integrating ERP data from disparate sources in a way that gives you a consolidated view of your business.

Dan Edwards

Dan Edwards, CPA is a Senior Presales Specialist at ZAP where he demonstrates the power of ZAP BI and helps identify and plan how customers can use business intelligence to improve their overall business
Posted on 9:56 AM | Categories:

Which accounting software is the best for small businesses in the USA and Canada?

Over at Quora we came across the following question: Which accounting software is the best for small businesses in the USA and Canada?


Sara RosenfeldManager of Cross-Product Marke... (more) Wave AppsGreat question!
While there's no one size fits all answer, there are certainly some common factors that will help you decide what software is best for your business.

The first questions who's going to be handling the accounting. How much experience do they have, and how much time do they have to devote to accounting. Something like QuickBooks is popular with accountants, who have a lot of experience with not only accounting, but that tool in particular. However, you'll often here small business owners new to the tool saying that the learning curve is pretty steep.

There are new options on the market that are pretty intuitive. One I'd definitely recommend is Wave (note, I work at Wave). The most common feedback we hear from customers is that they couldn't believe just how easy Wave was to learn, and they "got" everything pretty much immediately.

The next thing you'll want to look at is budget: How much do you want to spend. There are some great free options (like Wave), or if your needs are much more extensive you can check out tools like Xero or QuickBooks online. Fortunately, in addition to tools like Wave being free, many other tools offer free trials. I definitely recommend taking advantage of this, and checking out 2 or 3 tools to decide what feels best for you.

Next, you need to decide what you want your software to do. Is it accounting only? How about invoicing, credit card processing, or payroll? You'll find some tools specialize in one thing (such as FreshBooks who has a larger focus on invoicing), and some tools offer a much more integrated approach to all of these things, such as Wave.

At the end of the day, you'll need to find the tool that's best for you. But with free trials and free tools, you should be able to set aside an hour, test our 2-3 tools, and find the best fit for your business.






I'll second Sara's answer Wave is a great option for small business. Built to support businesses with nine employees or less, anything over that you may want to switch up to one of the larger operators like Xero, FreshBooks or Quickbooks. 
Xero is a great alternative worth considering. Accessible from anywhere and any device it combines an attractive easy to use interface with powerful accounting capabilities. It's been said (something which I find hard to believe) that it makes accounting fun. Features include:
  • Online accounting
  • Bank reconciliation
  • Payroll
  • Expense claims
  • Financial Reporting
QuickBooks similar to Xero but not as simple to use. With Quickbooks you'll be able to take care of all your accounting, billing and invoicing on one platform. Like most accounting software these days it can be accessed from anywhere and on any device. Features include:
  • Create and Mange Invoices
  • Track sales expenses
  • Automated online banking
  • enter and manage bills
  • P&L and Balance Sheet reports
FreshBooks the last on the list worth considering. It has much the same capabilities as the other accounting providers mentioned earlier. Check out some the features:
  • Online invoicing
  • Time Tracking
  • Recurring Invoices
  • team Timesheets
  • Expense Tracking
Finally I completely agree with Sara about trying them out on a free trial and find which one works best for you.

Greg LamEntrepreneur


It's a fairly broad question to answer.

In Canada, you have GST / PST / HST. GST/HST is recoverable whereas PST is not. This creates some complications for software that is not made in Canada or with Canada in mind. Also, payroll taxes and how they are calculated are different in Canada than in other countries.

In the U.S. there are unique things surrounding sales taxes in multiple jurisdictions, 1099's, and payroll that you have to consider. 

You mentioned QuickBooks and Peachtree, which are desktop products. I've personally moved on from desktop, not because they're not good, but because I now specialize in online software. But if you're going desktop and are not an accounting professional, QuickBooks is a safe bet, whether in Canada or the U.S.

For online, there are many choices. If you're looking for free, there's no better choice than Wave. They do charge for payroll or payment processing, but so do all the other competitors. While Wave is easy, I don't necessarily think it's that much easier than other software, it's just different. There's less learning curve than bigger software like Xero or QuickBooks Online, but that's mostly because it has less features. Wave has payroll both for the U.S. and Canada. While it can handle sales taxes in both countries, the tax reporting is very basic. 

Kashoo comes in at about $5 a month. Feature-wise its a bit comparable to Wave, in that it covers the basics that a small business would need, but doesn't have things like inventory nor does it have a bunch of add-on software that can give you extra capabilities. The way it does taxes is more customizable than Wave, so it can handle taxes both in the U.S. and Canada. They also have extra payroll add-ons for the U.S. and Canada, but it's not integrated like Wave. Also, it doesn't do payment processing, something that Wave can. 

QuickBooks Online has specific U.S. and Canadian versions. The U.S. version is more capable than the Canadian version. Amongst all the software, QuickBooks Online handles sales taxes in Canada the best, as it has a dedicated sales tax center. They also have integrated payroll in both countries. It's a bit more expensive, starting around $10 a month for basic functionality and going up to about $70 or so, depending on the feature set and country.

Xero is quite comparable feature-wise to QuickBooks Online. It's better in some areas, in other areas its worse. You just have to know what you want in order to see which is better. In most cases it's probably a bit more expensive. In the U.S., the starting price is $10 a month, whereas in Canada it's $10 a month. It also goes up to $70 a month or so for extra functionality. If you need multi-currency and are in the U.S., Xero is the way to go, since it's the only software that does it well in the small business space. Xero also has great automatic bank feed reconciliation functionality and has decent document attachments as well. Xero started in New Zealand, so it can handle Canadian sales tax requirements, but it's tax reporting in Canada is basic. Xero has integrated payroll in select states in the U.S., but you need an add-on to get Canadian payroll. 

Lastly, Zoho Books is good software in the States. It can handle Canadian sales taxes as well, but like Xero, it has limited tax reporting. It has no payroll, integrated or via add-on. Zoho Books is in most regards as powerful as QuickBooks Online or Xero. It's not as known, so finding a community or support may be tougher. It's got a set price of $24 a month, which may make it pricey for very small businesses, but since that it's max price as well, it can be cheaper for businesses who require more complex functionality.

After writing this, I don't know if helps much, since the question is quite general. I do have some in-depth video reviews that you can find at:


https://www.youtube.com/playlist...
  
Posted on 9:53 AM | Categories: