Thursday, December 4, 2014

LedgerDocs' QuickBooks Online Integration Completes The Accounting Loop / Provides a perfectly integrated document management solution for US and Canadian QuickBooks Online users

The newly launched QuickBooks Online integration from cloud-based document management start- up LedgerDocs is a time-saving and user-friendly feature that allows individuals to create transactions from documents which post directly to QuickBooks Online (QBO), the leader in small business accounting software.
 
Using LedgerDocs, small business owners and entrepreneurs can continue to scan, email, or take photos of their documents, such as receipts, invoices, and statements, to send directly to their bookkeeper or accountant. 

With the QuickBooks Online integration, bookkeepers and accountants can now create transactions such as bills and invoices to post directly to QBO. This is done using a very simple and intuitive user interface that works right out of the box.

It also creates the opportunity for bookkeepers or accountants to share these tasks with their clients to help reduce time spent and lower service fees when applicable. Clients with the most limited knowledge of bookkeeping can create these simple transactions without working within QuickBooks Online.

Most importantly, the document in question is linked to the transaction in QBO. This is particularly useful for audit purposes or for looking up source transactions -- and it's all done in the cloud.

LedgerDocs CEO Wayne Zielke is excited by this new addition:
"We're positioning LedgerDocs to sit between the small business owner, their accountant or bookkeeper, and their accounting software [QuickBooks Online, for example].

Think about a building contractor who is onsite, and a cement truck shows up. They get the bill right at the job site. So he takes a picture of it with his iPhone and uploads it to LedgerDocs. The accountant receives it in real-time. There's no phoning and asking, 'Did you send that stuff?' 

The result is LedgerDocs closes the loop on the whole communication issue around exchanging accounting documents, saving time and money."
LedgerDocs for QuickBooks Online is available now. For more information visit www.ledgerdocs.com/qbo
Posted on 3:28 PM | Categories:

Personal Planning Strategies December 2014 / 2015 Estate, Gift and GST Tax Update: What This Means for Your Current Will, Revocable Trust and Estate Plan

Michael J. Lebowich and Daniel W. Hatten for Proskauer Rose LLP write: As we previously reported, the American Taxpayer Relief Act of 2012 (the "Act") made the following permanent: (1) the reunification of the estate and gift tax regimes, (2) the $5 million estate, gift and generation-skipping transfer ("GST") tax exemptions, as increased for inflation (as discussed below), and (3) portability.

Tax Exemption Inflation Increases for 2015
  • In 2015, there is a $5,430,000 federal estate tax exemption (increased from $5,340,000 in 2014) and a 40% top federal estate tax rate.
  • In 2015, there is a $5,430,000 GST tax exemption (increased from $5,340,000 in 2014) and a 40% top federal GST tax rate.
  • In 2015, the lifetime gift tax exemption is $5,430,000 (increased from $5,340,000 in 2014) and a 40% top federal gift tax rate.
  • In 2015, the annual gift tax exclusion is $14,000 (no increase from 2014).
These increased exemptions create opportunities to make larger lifetime gifts, to leverage more assets through a variety of estate planning techniques (such as a sale to a grantor trust) and to shift income producing assets to individuals such as children or grandchildren who may be in lower income tax brackets and/or reside in states with a low income tax rate or no state income tax.

Portability

With portability, a deceased spouse's unused estate and gift tax exemption is portable and can be used by the surviving spouse. Portability is intended to prevent families from incurring gift and estate tax that could have been avoided through proper estate planning. The following is an example of portability:

Assume that Husband has $5 million of assets and Wife has $2 million of assets and that portability is not part of the law. Husband dies in 2012 leaving his entire $5 million to his Wife. Even though Husband has an estate of $5 million and a federal estate tax exemption of $5 million (for all purposes of this example, the exemption is not adjusted for inflation), his federal estate tax exemption is wasted because property passing to Wife qualifies for the unlimited federal estate tax marital deduction, and the marital deduction is applied before applying the federal estate tax exemption. Now suppose that Wife dies in 2014, the $5 million that she inherited from Husband had appreciated to $8 million, and her own $2 million remained the same value. Her total estate at her death is now $10 million. Applying her $5 million federal estate tax exemption, the remaining $5 million of her estate would be subject to federal estate tax at 40%, resulting in a tax of $2 million.

Now assume that portability applies upon Husband's death. Because Husband has $5 million of unused estate tax exemption, this can be passed to Wife for her use. Now, upon Wife's death in 2014, she has her own $5 million of federal estate tax exemption as well as the $5 million of federal estate tax exemption that she inherited from Husband, for a total federal estate tax exemption of $10 million. Since her estate is $10 million, her Estate can apply her entire $10 million federal estate tax exemption to insulate her entire estate from federal estate taxes. Thus, portability saves the heirs $2 million in federal estate taxes.

How do these changes affect your existing Proskauer estate planning documents?

Our estate planning documents are drafted to be flexible and, in general, their overall structure remains unaffected by the increased exemption amounts. Still, there may be instances where you will want to update your documents to reflect changes made by the Act, including the availability of portability.

It should be noted that the GST tax exemption is not portable.  Also, most states that have separate state estate tax regimes (such as Connecticut, New Jersey and New York) do not permit portability. This creates an extra level of complication. Use of other estate planning options, such as bypass trusts at the first death of a married couple, may be most useful where these limits on portability are applicable.

Additionally, if you are a married couple and live in a state with a state estate tax, there may be provisions that should be added to your documents which could save state estate taxes at the death of the first spouse.

Please do not hesitate to call us so that we can review your documents and make sure that they are up to date and reflect your current wishes.

Exploit the Gift Tax Annual Exclusion Amount

In 2015, the gift tax annual exclusion amount per donee will remain $14,000 for gifts made by an individual and $28,000 for gifts made by a married couple who agree to "split" their gifts. If you have not already done so, now is the time to take advantage of your remaining 2014 gift tax exclusion amount so that you can ensure that gifts are "completed" before December 31, 2014.
In lieu of cash gifts, consider gifting securities or interests in privately held companies or other family-owned entities. The assets that you give away now may be worth significantly less than they once were, and their value hopefully will increase in the future. So the $28,000 gift that your spouse and you make today may have a built-in discount that the Internal Revenue Service cannot reasonably question. That discount will inure to the benefit of your beneficiaries if the value of those assets rises.

Your annual exclusion gifts may be made directly to your beneficiaries or to trusts that you establish for their benefit. It is important to note, however, that gifts to trusts will not qualify for the gift tax annual exclusion unless the beneficiaries have certain limited rights to the gifted assets (commonly known as "Crummey" withdrawal powers). If you have created a trust that contains beneficiary withdrawal powers, it is essential that your Trustees send Crummey letters to the beneficiaries whenever you (or anyone else) make a trust contribution. For a more detailed explanation of Crummey withdrawal powers, please see the September 2012 issue of Personal Planning Strategies, available on our website.

If you have created an insurance trust, remember that any amounts contributed to the trust to pay insurance premiums are considered additions to the trust. As a result, the Trustees should send Crummey letters to the beneficiaries to notify them of their withdrawal rights over these contributions. Without these letters, transfers to the trust will not qualify for the gift tax annual exclusion.

2014 Gift Tax Returns

Gift tax returns for gifts that you made in 2014 are due on April 15, 2015. You can extend the due date to October 15, 2015 on a timely filed request for an automatic extension of time to file your 2014 income tax return, which also extends the time to file your gift tax return. If you created a trust in 2014, you should direct your accountant to elect to have your generation-skipping transfer ("GST") tax exemption either allocated or not allocated, as the case may be, to contributions to that trust. It is critical that you not overlook that step, which must be taken even if your gifts do not exceed the annual gift tax exclusion and would, therefore, not otherwise require the filing of a gift tax return. You should call one of our attorneys if you have any questions about your GST tax exemption allocation.

Make Sure that You Take Your IRA Required Minimum Distributions by December 31, 2014

If you are the owner of a traditional IRA, you must begin to receive required minimum distributions ("RMDs") from your IRA and, subject to narrow exceptions, other retirement plans, by April 1 of the year after you turn 70 ½. You must receive those distributions by December 31 of each year. If you are the current beneficiary of an inherited IRA, you must take RMDs by December 31 of each year regardless of your age. The RMDs must be separately calculated for each retirement account that you own, and you, not the financial institution at which your account is held, are ultimately responsible for making the correct calculations. The penalty for not withdrawing your RMD by December 31 of each year is an additional 50% tax on the amount that should have been withdrawn. Please consult us if you need assistance with your RMDs.

New York's Basic Exclusion Amount from Estate Tax Set to Rise

On April 1, 2015 the amount that may pass at death free of New York estate tax (the "New York basic exclusion amount") is set to rise to $3.125 million. The New York State legislature passed, and New York Governor Andrew M. Cuomo signed, the Executive Budget for 2014-2015, which significantly altered New York's estate tax. The changes to the New York estate tax were made for the ostensible purpose of preventing the exodus of wealthy individuals from New York to more tax-favored jurisdictions, but the law will likely not have the desired effect.

The law increases the New York basic exclusion amount, which was previously $1 million per person. As shown below, this increase will be made gradually through January 1, 2019, after which the New York basic exclusion amount will be equal to the federal exemption amount.

Time Period
New York Basic Exclusion Amount From Estate Tax
April 1, 2014 to
April 1, 2015

$ 2,062,500
April 1, 2015 to
April 1, 2016

$ 3,125,000
April 1, 2016 to
April 1, 2017

$ 4,187,500
April 1, 2017 to
January 1, 2019

$ 5,250,000
After January 1, 2019
Same as federal exemption amount
(currently $5,340,000 but increases each year for inflation)


One of the most significant provisions in the law, however, is that no New York basic exclusion amount will be available for estates valued at more than 105% of the New York basic exclusion amount. In other words, New York estate tax will be imposed on the entire estate if the estate exceeds the exemption amount. Due to adjustments to the bracket structure in the new law, those estates that are valued at more than 105% of the New York basic exclusion amount will pay the same tax as they would have under the prior law.

For example, assume a person dies on February 1, 2015, with an estate valued at $2.17 million. The New York basic exclusion amount will be $2,062,500. Because the value of the estate exceeds 105% of the then available New York basic exclusion amount ($2,062,500 x 105% = $2,165,625), the estate will be subject to New York estate tax on the entire $2.17 million. The New York State estate tax bill will be $112,400, which is the same as the amount that would have been due under the old law. In contrast, if an individual had died with an estate valued at $2 million, her estate would owe no New York estate tax under the new law because the New York basic exclusion amount will be applied to her estate. Under the old law, however, Decedent's estate would still have owed $99,600 in New York estate tax.

A significant change in New York law involves certain gifts made during a decedent's lifetime. New York has no gift tax. Under prior law, lifetime gifts were not subject to gift tax or included in the New York gross estate. Under the new law, gifts made within three years of a decedent's death will be added back, increasing the New York gross estate, and thus potentially being subject to New York estate tax at a maximum rate of 16%. However, the add back does not include gifts made before April 1, 2014, on or after January 1, 2019, or gifts made during a time when the decedent was not a resident of New York State.

These changes in New York law present further estate planning opportunities using bypass trusts to set aside New York's basic exclusion amount ($3,125,000 after April 1, 2015 for New York State estate tax purposes). The proper disposition of the basic exclusion amount is the cornerstone of estate planning for married couples. Significant tax savings can be achieved if the basic exclusion amount is set aside at the death of the first spouse in trust for the surviving spouse, therefore "bypassing" estate taxation at the death of the surviving spouse. In addition, any growth that occurs in the trust also escapes estate taxation at the death of the surviving spouse. As New York's basic exclusion amount rises, the potential tax benefits from employing bypass trusts increase as well.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.
Posted on 3:19 PM | Categories:

5 Year-End Tax Tips for Investors Get your finances in order before the new year and impending tax season.

Kate Stalter for US News World Report writes: On top of holiday preparations and celebrations in December, there are some year-end financial tasks that require attention. Many of those tasks on the financial to-do list have a tax component – specifically, avoiding unnecessary taxes on your investments, or worse, incurring a penalty.
Here are some reminders of tax consequences to consider before the new year rolls around:
1. Watch taxes on mutual funds. Mutual fund managers regularly sell securities to rebalance or accommodate shareholder redemptions. That creates capital gains for shareholders, even those with an unrealized loss on their mutual fund investment. This is particularly true for actively managed mutual funds, which have greater turnover than index funds.
But even if you are the owner of a mutual fund with overall gains, you may have a tax consequence for gains that occurred before you purchased it.
“If you are invested in a mutual fund, and each year, whenever there are gains in that fund, as there have been for the last few years, the fund distributes those gains on an annual basis to whoever is the holder of the mutual fund at the time of distribution,” says Steven Wallman, CEO of Folio Investing and a former commissioner on the Securities and Exchange Commission. “You end up with a very large potential tax liability, even though a good amount of that return might not have been yours." 
A worst-case scenario can occur when a person buys a mutual fund just before the tax distribution is made, then sells shortly thereafter, Wallman explains. “You have incurred the taxes but haven't gotten much of the return. That’s something people need to understand and think about. If you are investing in a mutual fund, it frequently does not provide an optimal tax result,” he says.
2. Don’t forget about required minimum distributions. By April 15 of the year after you turn 70½, you are required by the Internal Revenue Service to take a minimum distribution from qualified retirement plans, such as a traditional individual retirement account.
However, after that first year, your deadline for taking your distribution becomes Dec. 31. If you forget to take the distribution, you face an IRS penalty of 50 percent. In other words, if your distribution amount is $5,000, you would be hit with a $2,500 penalty. That’s on top of the taxes you already pay on the distribution.
Jacob Gold, a retirement coach and financial advisor with Voya Financial Advisors, in Scottsdale, Arizona, says retirees can use different strategies for timing these required distributions.
For example, to create income throughout the year, a person could take 12 smaller monthly distributions rather than one lump sum. Or, for a person who has other income, such as a pension that covers living expenses, the required minimum distribution can be withdrawn toward the end of the year. Those taxes would be withheld, and the proceeds would be reinvested into an after-tax account.
When working with clients, Gold says, “If someone doesn't need the money, a lot of times we'll defer it until November or early December, because hopefully we’ve had some growth in the first 10 months of the year. The RMD calculation is done on the previous Dec. 31 value, so any appreciation on the year has built up in the portfolio when you take that RMD at the end of the year.”
3. Don’t let tax considerations get in the way of your investing goals. While it’s imperative to have a tax strategy, always keep your investing objectives front and center. Jeanie Wyatt, CEO and chief investment officer at South Texas Money Management, headquartered in San Antonio, says decisions about when to buy or sell investments are often obscured by worries about tax consequences.  
“In those situations, where people don't sell because they are going to have a tax cost, that can be a bad decision,” she says. “You really have to know that the investment decision is No. 1 and the tax consideration is No. 2.”
Wyatt cites the example of a person who has held a stock for a long period of time and paid a low price for it relative to its current price. “When an asset becomes 5 percent or 10 percent or more of your net worth, that is too much exposure,” Wyatt says.
However, for a variety of reasons, people are often reluctant to sell a concentrated holding. In those cases, Wyatt says, do a rigorous analysis of the stock’s prospects for the next few years, and then determine a strategy to gradually prune the holding and diversify into other investments.  [snip].  The article continues @ US News World Report, click here to continue reading....
Posted on 7:13 AM | Categories:

Would Automatic Tax Return Preparation Be Possible?

KMHagen for Writedge.com writes: Automatic tax return preparation, based on information the tax authorities already have, is a reality in several countries. California has instituted a ReadyReturn system for state tax filing. Could a similar system be implemented by the IRS?
Each year, in order to file their tax returns, millions of taxpayers in the U.S. wait for their W-2 statements, and maybe 1099 forms for income from investments. Their filing status and dependents haven’t changed since last year. Many of them take the standard deduction and maybe the earned income credit and child tax credit and have no other deductions or credits. Their tax computation is quite straightforward.
When the necessary W-2s and 1099s arrive, they either transcribe the data onto the tax return form, or take the forms to a tax preparer and pay to have it done. Could there be a simpler way? Since the IRS already has the data from the W-2s and 1099s, and the taxpayer’s information from the prior year, would it be possible to automatically generate a tax return that the taxpayer just has to confirm and accept?
Austan Goolsbee, Professor of Economics at the University of Chicago Graduate School of Business and former economic advisor to the Obama administration, proposed such a system, which he called the Simple Return, in 2006. According to Goolsbee, the Simple Return could apply to as many as 40 percent of taxpayers in the U.S. It could save up to 225 million hours in tax preparation time and more than $2 billion a year in tax preparation fees.
Automatic tax return preparation is a reality in several countries of the world. And California has instituted the “ReadyReturn” that allows qualifying taxpayers to file their state income tax return based on a pre-prepared form using information already available.
In Chile, where I lived and worked for several years, employers and financial institutions issue certificates that are similar to the W-2s and 1098 and 1099 forms in the U.S. The SII, the taxing authority in Chile, feeds the information from the certificates into pre-filled individual income tax returns. The taxpayer has the option of using the pre-filled form, simply verifying and accepting it, or preparing a tax return using a blank form, all online on the SII website.
One of the problems in automating tax preparation in the U.S. is the complexity of the tax code. There are so many provisions in the tax code that may or may not apply to a given taxpayer in a given year. Deductions and credits can change from one year to another. And the individual income tax is based on the taxpayer’s family status, which can also change. In many cases the IRS has no way of knowing of these changes, or which deductions and credits the taxpayer might qualify for, due to some complicated qualification requirements.
Also, many taxpayers must prepare their tax returns based on information that is not readily available to the IRS, such as income from their own businesses. The U.S. income tax system is based on voluntary compliance and taxpayers file their tax returns based on taxable income and tax deductible expenses based on their own bookkeeping systems.
But having the option to use a pre-prepared simple return, based on already existing information, could make tax return filing much easier and cheaper for millions of taxpayers in the U.S. Nevertheless, as pointed out by the National Taxpayer Advocate in its annual report to Congress, the complexity of the tax code continues to be the number 1 most serious problem facing taxpayers. 
Posted on 7:10 AM | Categories:

Tax Exemptions - W4 Withholding Allowances

We came across the following discussion over at Bogleheads

Tax Exemptions - W4 Withholding Allowances

Postby hackermb » Wed Dec 03, 2014 4:35 pm
I get paid on W2 from an Employer
Wife owns business and pays estimated taxes quarterly.
We will have new child due in March 2015.

How many exemptions should I claim for my W2 state and federal withholding?

1) Just claim myself - 1
2) Claim myself and the new child - 2
3) Claim all three - 3

The wife should be clearing more than me from the business.

Tax preparer said wife should claim herself for the estimated taxes and I should claim myself. However, does it really matter at the end of the year? Does one method save more taxes than another or does it just reduce the amount we would loan the gov't?

Thanks in advance.
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Re: Tax Exemptions - W4 Withholding Allowances

Postby Carl262 » Wed Dec 03, 2014 5:25 pm
Your W4 withholding does not affect your tax liability - it's a payment towards your tax liability.

What matters at the end of the year is the difference between your tax liability and your total withholding amount. If you've paid in too much, you'll get some back. If you haven't withheld enough, you'll have to send the IRS more (and possibly pay a penalty if you way underpaid - see herehttp://www.irs.gov/taxtopics/tc306.html).
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Re: Tax Exemptions - W4 Withholding Allowances

Postby kaneohe » Wed Dec 03, 2014 6:37 pm

I have not personally used it but it looks interesting. You might also want to check by using the values it gives and seeing how much is withheld on both your and spouse income and comparing that with the tax on your tax return.
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Re: Tax Exemptions - W4 Withholding Allowances

Postby notmyhand » Wed Dec 03, 2014 7:07 pm
Ignore this. Not sure why I was thinking about it this way ->
I'm not sure even three would be withholding enough as it would assume regular federal, state, and employee FICA taxes but it wouldn't withhold employer FICA portion which she would be responsible. You might be able to do four or more and get it covered but it might just be easier to do estimated taxes. I am not an accountant though.
Last edited by notmyhand on Wed Dec 03, 2014 7:38 pm, edited 1 time in total.
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Re: Tax Exemptions - W4 Withholding Allowances

Postby icefr » Wed Dec 03, 2014 7:12 pm
The IRS Withholding Calculator should be able to help you answer this question: http://www.irs.gov/Individuals/IRS-With ... Calculator
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Re: Tax Exemptions - W4 Withholding Allowances

Postby BL » Wed Dec 03, 2014 7:28 pm
The more exemptions you claim, the less is withheld. You may have under-withheld if you each claim one. You have to do the calculations. It depends on how much you make, how much you put into retirement accounts, child care; you should also get ~$1k child care credit. Also check during the year and adjust if necessary. Here is some reading material that might help a bit:
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Re: Tax Exemptions - W4 Withholding Allowances

Postby Skiffy » Wed Dec 03, 2014 10:29 pm
If you go to the irs.gov website and pull up Publication 15. Then look at your current paycheck figure out by changing your withholding how much more or less over the year will be taken out.

You may want to wait until filing your taxes for this year then seeing if you will get a refund if you can claim another person, then change your W-4 for the rest of 2015.
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Re: Tax Exemptions - W4 Withholding Allowances

Postby darrellr » Thu Dec 04, 2014 4:03 am
+1 to the others that said that the w4 just determines what is withheld and has no impact on final tax liability (other than possible small penalties for underpayment).

The best indicator is last years taxes. Did you withold enough or too much last year? If last year was spot on then consider +1 deduction for the new child/deduction in your family :-)

If your situation has changed enough that last years data is irrelevant, and with your wife having significant income and making estimated payments, in your case I would claim 0 deductions and withhold at the higher single rate for federal.
Adjust in year 2.

For state I might claim a deduction. I hate getting state refunds because one year it interacted with AMT in a way that turbo tax can't handle. I like to slightly overpay for Feds and slightly underpay for state.
Posted on 7:08 AM | Categories: